Operations Manager (Full-Time, Non-Exempt)

Make-A-Wish Foundation of Alabama•Birmingham, AL

10h

About The Position

The Operations Manager supports the chapter’s daily administrative, financial, and office operations. The role processes incoming cash and in-kind contributions, coordinates meetings and office activities, manages the chapter’s internship program, maintains accurate records, and assists the Vice President of Operations and other teams with operational needs. The position is full-time and non-exempt, is located in Birmingham, Alabama, and does not supervise employees. Applicants should submit all application materials through the designated hiring platform. Phone calls and emails sent outside the platform will not be considered; following these application instructions is part of the selection process.

Requirements

Passion for the Make-A-Wish mission.
Must successfully pass a criminal background and credit check.
Integrity, maturity, and ethical awareness.
Ability to work with diverse groups of people.
Customer-focused approach.
Excellent written and verbal communication skills.
Ability to work independently with minimal supervision.
Ability to exercise discretion and sound independent judgment.
Strong attention to detail and ability to prioritize.
Proactive, dependable, and willing to assist with a variety of operational responsibilities.
Ability to manage a variety of tasks and projects simultaneously.
Ability to lift and move items weighing up to 30 pounds, with or without reasonable accommodation.
Excellent time-management skills.
Proficiency with Microsoft 365 applications, particularly Outlook, Word, and Excel.
Ability to learn and use additional software, such as DocuSign and Adobe Acrobat Sign.

Nice To Haves

Three or more years of administrative or operations experience preferred.
Working knowledge of Salesforce is a plus.

Responsibilities

Coordinate with teams to collect documentation and information for incoming monies.
Open and process incoming mail.
Process credit card transactions.
Prepare and make bank deposits, ensuring donations are deposited and documented accurately.
Enter and maintain accurate information in spreadsheets and other systems.
Communicate with the donor care team about gift-processing questions and follow-up.
Enter donor and gift information into applicable platforms.
Manage the internship program, including recruitment, selection, onboarding, scheduling, and program coordination.
Serve as the primary point of contact for candidates, interns, supervisors, and schools or universities.
Coordinate internship postings, applications, interviews, offers, and required documentation.
Facilitate intern orientation and provide ongoing administrative support throughout each term.
Partner with staff supervisors to coordinate assignments, schedules, expectations, and feedback.
Maintain accurate internship records and monitor completion of required documentation.
Support efforts to provide interns with a consistent, meaningful experience.
Answer and route general incoming calls, and greet and direct guests.
Coordinate meeting logistics, including agendas, catering, presentation materials, and room setup.
Work with the Vice President of Operations on employee appreciation initiatives.
Serve as the primary point of contact for guests, hospitality, and meeting-room coordination.
Support fundraising efforts, events, and wishes as needed.
Provide administrative support to the Leadership Team as assigned.
Maintain compliance with chapter policies and procedures.
Work with the Vice President of Operations to implement and maintain policies and procedures.
Perform other duties as assigned by the Vice President of Operations.