Office Manager Jobs

About The Position

Requirements

• Must be permanent in the Principal Administrative Associate civil service title.
• One of the following qualification pathways: a bachelor’s degree from an accredited college and two years of satisfactory, full-time, progressively responsible clerical/administrative experience, including one year in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; an associate degree or 60 semester credits and three years of such experience, including one year of the specified administrative or supervisory experience; a high school diploma or equivalent and four years of such experience, including one year of the specified administrative or supervisory experience; or equivalent education and/or experience, with the required one year of administrative or supervisory experience.
• Education above the high school level may substitute for general clerical/administrative experience at 30 semester credits for six months of experience, up to a maximum of three years; it cannot substitute for the required year of administrative or supervisory experience.

Responsibilities

• Supervise the Office Manager’s office and staff, including Clerical Associate II, office temporaries, and WEPS working as messengers, stock room liaisons, and clerical support staff.
• Ensure staff responsibilities are handled proficiently and that requisitions for supplies, forms, and furniture are accurately reconciled and placed according to stock room specifications.
• Liaise with the Office of Staff Resources and Central Office on personnel matters for staff at the HASA center, including disciplinary matters, charges, savings bonds, and employee benefits.
• Liaise with utility companies to prevent utility shutoffs and meter removals, and initiate abeyance accounts for unpaid utility balances not paid by HRA.
• Reconcile budgetary reports through recapitulation for sub-imprest funds, consumer receipts, and W717s with the Division of Accounts Payable and Recording.
• Prepare payroll sheets for check or direct-deposit disbursement and continually review staff records to update information when changes occur.
• Liaise with Central Office and the Office of Payroll Administration to locate misrouted checks and submit required documentation for salary advancement when criteria are met.
• Serve as the Management Information Systems site liaison for WMS, AIRS, and FACTORs; request staff passwords, train staff on system screens, and perform location system checks as advised by MIS to correct system malfunctions.