Office Manager

Emerald City Associates • Raleigh, NC

17d • Onsite

About The Position

ECA is seeking an organized, friendly, and dependable Office Manager to keep its Raleigh office running smoothly. This hands-on, fully in-person role is based at the company’s corporate office in Raleigh, North Carolina, and is scheduled Monday through Friday, 9 a.m. to 5 p.m. The Office Manager serves as the first point of contact for guests and supports employees across the company by maintaining a stocked, welcoming, and efficient workplace.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience in office administration, reception, or office management.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
• Friendly, professional communication skills in person, by phone, and by email.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to lift and move packages and supply deliveries weighing up to 25 pounds.

Nice To Haves

• Associate's or bachelor's degree.
• Experience with vendor management, purchasing, or tracking an office budget.
• Experience coordinating catering, meetings, or office events.

Responsibilities

• Greet visitors, clients, and vendors professionally and warmly.
• Manage guest check-in, notify employees of arrivals, maintain the reception area, and answer or route general inquiries.
• Receive, sort, and distribute incoming mail to employees and departments.
• Coordinate incoming and outgoing package deliveries with carriers and couriers.
• Manage the company FedEx account, including creating shipments, tracking packages, scheduling pickups, and reconciling invoices.
• Monitor inventory and order office, kitchen, and breakroom supplies.
• Maintain relationships with office vendors and service providers.
• Keep common areas, supply rooms, and shared equipment organized and in working order.
• Order and coordinate office lunches, including headcounts and dietary needs.
• Help plan and set up meetings, team events, and celebrations.
• Assist other departments with administrative tasks, projects, and special requests.
• Support onboarding logistics for new hires, including workspace setup and supplies.
• Perform additional office administration and office management duties as assigned.

Benefits

• Bonus/incentive opportunities.
• Medical insurance.
• Vision insurance.
• Dental insurance.
• Life insurance.
• Short-term disability coverage.
• 401(k) with employer match.
• PTO.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED