Automotive Office Manager

The Premier Collection•Elmsford, NY

17d

About The Position

The Premier Collection is seeking an Automotive Office Manager for its multi-franchise automotive group in the Westchester County area. The role supports the dealership’s day-to-day accounting and administrative operations, maintains accurate financial records, oversees accounting staff, and helps ensure timely and accurate reporting. The company is family owned and operated, representing Volvo, Subaru, Lincoln, Mazda, and Volkswagen at locations in White Plains, Nyack, Danbury, and Wappingers Falls. It describes its business values as integrity, fair and competitive pricing, excellence in service, and respect for the individual, and offers a family-friendly environment with opportunities for training and advancement.

Requirements

Thorough understanding of automotive administrative and accounting functions.
CDK experience.
Proficient computer skills, including use of Microsoft Office applications.
Detail-oriented and highly organized, with strong follow-up abilities.
Effective written and verbal communication skills.
Professional, dependable team player.
Proven leadership and coaching abilities.

Responsibilities

Help manage the dealership’s day-to-day accounting and administrative operations and ensure transactions comply with company policies and procedures.
Maintain a thorough understanding of financial reporting and the general ledger structure, and keep accounting records accurate and complete.
Learn and maintain a thorough understanding of manufacturer programs for assigned brands.
Oversee accounting staff and assist, train, and coach them as needed.
Prepare or review monthly financial statements and ensure timely, accurate reporting.
Prepare or review monthly commissions for submission to the payroll department.
Control posted documents, including vehicle sales, inventory additions, expenses, and commissions.
Regularly reconcile and review balance sheet accounts, resolve outstanding items, and prepare and maintain supporting schedules.
Prepare sales tax returns and ensure timely payment submission to the appropriate agencies.
Participate in year-end close and provide necessary schedules and documents.
Maintain open communication with department managers and assist with issues or concerns where possible.