Human Resource Assistant Jobs

About The Position

Requirements

• High School Diploma or GED.
• Proficient typing and computer skills.
• Excellent customer service skills when dealing with management, staff, and the public.
• Strong organizational skills, attention to detail, and experience managing documentation.
• Minimum of three years of office or secretarial experience with public contact.

Nice To Haves

• College coursework preferred.
• Human resource administration experience preferred.

Responsibilities

• Maintain confidentiality of sensitive personnel and departmental information and handle records and communications with discretion.
• Enter, update, and verify caregiver information in HR systems to support accurate and timely recordkeeping.
• Monitor, maintain, and audit GRMC databases, including licensure and credentials, active drivers, introductory evaluation, leave of absence, and other relevant employment databases.
• Maintain confidential personnel files and personnel action forms; review files for completeness, identify missing documentation, and follow up with appropriate staff.
• Greet applicants, caregivers, managers, and visitors and direct them to the appropriate HR staff member.
• Answer and route telephone calls, schedule appointments as appropriate, and distribute incoming departmental mail.
• Respond to employment verification requests.
• Coordinate caregiver fingerprinting, track completion, and submit required information to the appropriate agency within established timeframes.
• Maintain GRMC’s caregiver driving requirements database and track required documentation and updates.
• Issue caregiver identification badges and maintain accurate records in the badge system.
• Assist with onboarding and offboarding activities, including coordinating assigned documentation and administrative tasks.
• Serve as an initial point of contact for routine questions about HR policies, benefits, and procedures, referring questions requiring interpretation or specialized assistance to the appropriate HR staff member.
• Provide administrative support for the performance evaluation process, including tracking due dates, sending reminders, and maintaining completed documentation.
• Order and maintain departmental supplies, HR forms, and other necessary materials.
• Assist HR staff, management, and others with assigned HR-related projects.
• Perform other duties as assigned by the HR Director.