Human Resource Assistant

Suncoast Center • Saint Petersburg, FL

3d • Onsite

About The Position

The Human Resource Assistant supports the HR department by managing administrative tasks and facilitating HR operations. The role maintains employee records, assists with recruitment and onboarding, supports compliance with company policies and legal requirements, and serves as a point of contact for applicants during screening. It also helps coordinate new-hire onboarding and training, contributing to a positive work environment and applicant and employee satisfaction through effective communication and attention to detail.

This is an onsite position, Monday through Friday, from 8:30 a.m. to 5:00 p.m., with a 30-minute unpaid lunch each day. Remote work is not available. Suncoast Center, Inc. is a smoke-free campus and tobacco-free, drug-free workplace and follows federal requirements related to marijuana use. All positions require screening through the Clearinghouse.

Requirements

• Associate degree in Human Resources or Business Administration.
• Basic understanding of HR principles and employment laws related to recruitment, screenings, and onboarding.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Two to five years of experience using HR information systems (HRIS) or applicant tracking systems (ATS).
• Two to five years of experience with recruitment and onboarding.
• Ability to handle sensitive and confidential information with discretion.
• Valid Florida driver’s license, an acceptable driving record, and a vehicle for daily use; valid vehicle registration and insurance must be maintained during employment.
• Ability to complete Level II background screening and local county screenings with acceptable results before hire and throughout employment, and to complete pre-employment drug testing in compliance with Florida law before hire and throughout employment.
• Must be at least 21 years of age.
• Must provide official college transcripts directly from the college.

Nice To Haves

• Bachelor’s degree preferred.
• Experience in a human resources support role at a Florida-based nonprofit agency, or at a local agency using Level II FBI background screening and designated as a Drug-Free Workplace, is preferred.
• Experience with ADP Workforce Now is preferred.

Responsibilities

• Maintain and update employee records in HR databases and physical files, ensuring accuracy and confidentiality.
• Assist with recruitment by posting job openings, screening resumes, scheduling interviews, and communicating with candidates.
• Support new-hire onboarding, including preparing orientation materials and coordinating with relevant departments.
• Respond to employee inquiries about HR policies, benefits, and procedures in a timely and professional manner.
• Coordinate and assist with employee training sessions, performance evaluations, and other HR-related events.
• Assist with audits and documentation to help ensure compliance with federal, state, and local employment laws and company policies.
• Prepare HR reports.
• Perform other HR-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree