Hr Specialist Jobs

About The Position

Requirements

• Approximately 3 to 5 years of HR generalist, specialist or HR operations experience.
• Practical experience with HR administration, recruitment coordination, employee records, benefits, payroll inputs and performance processes.
• Experience handling confidential employee information, escalating sensitive issues appropriately and supporting an HR manager or HR leadership team.
• Working knowledge of US HR practices and compliance requirements.
• Bachelor's degree in Human Resources, Business Administration, Psychology or a related discipline.
• Fluent English is required.
• Ability to take responsibility from issue identification through resolution and follow-up, protect confidential information, recognize when matters require managerial review, and deliver reliable administration and coordination.

Nice To Haves

• Experience supporting a multi-location organization.
• Exposure to Canadian and Mexican HR processes.
• Experience working with external payroll providers, benefits vendors and legal advisers.
• Experience with HRIS platforms; BambooHR experience is an advantage.
• Experience in manufacturing, FMCG, consumer goods, pet food or a fast-growing international business.
• Experience collaborating with a global or European headquarters.
• SHRM, HRCI or an equivalent professional HR certification.
• Spanish is highly desirable due to the regional scope; additional languages are an advantage.

Responsibilities

• Assist the Senior HR Manager with HR requests from North American leaders and managers, tracking actions and following up as directed.
• Gather workforce information and prepare materials to help translate business priorities into HR actions.
• Compile headcount data, organizational charts and documentation for workforce planning and change initiatives.
• Track identified people risks, capability gaps and improvement actions for review by the Senior HR Manager.
• Prepare information and coordinate communications with Global HR at the Senior HR Manager’s direction.
• Provide recruitment coordination and administrative support in accordance with Farmina’s Global Recruitment Policy and the Senior HR Manager’s direction.
• Schedule hiring discussions and interviews; assist with job profiles, postings, sourcing logistics and candidate documentation.
• Maintain candidate tracking records and coordinate offer paperwork, pre-employment checks and new-hire documentation following required approvals.
• Collect compensation market information and benchmarking data for review by the Senior HR Manager.
• Document and route employee relations questions, performance concerns and workplace issues to the Senior HR Manager; assist with approved follow-up.
• Provide confidential administrative and documentation support for sensitive employee matters, reorganizations and terminations under the Senior HR Manager’s direction.
• Track relevant employment-law updates and organize information for managerial and appropriate legal or specialist review; do not provide independent legal guidance.
• Help communicate and administer approved global policies and country-specific procedures.
• Assist with benefits enrollment, employee questions, renewals, records and vendor follow-up, escalating decisions as needed.
• Process and document approved hires, transfers, promotions, compensation changes and terminations accurately and on time.
• Organize records and requested materials for payroll, HR and compliance audits; track assigned corrective actions.
• Maintain complete and accurate employee data in BambooHR and other relevant systems.
• Monitor data quality, resolve inconsistencies and reinforce appropriate documentation throughout the employee lifecycle.
• Prepare workforce reports and provide management with timely visibility on key HR indicators, risks and priorities.
• Contribute to global HR technology, data-governance and process-improvement initiatives.
• Coordinate regional performance-management, salary-review and incentive processes.
• Support managers in setting objectives, providing feedback and addressing performance gaps.
• Contribute to talent reviews, succession planning, development plans and retention actions for critical roles.
• Coordinate mandatory training and support broader learning and employee-engagement initiatives.
• Coordinate onboarding documentation, systems, equipment and required training, and support managers with onboarding and integration plans.
• Coordinate offboarding activities, system updates, benefits administration, asset returns and exit interviews.
• Support regional HR projects by maintaining project trackers, preparing documents, coordinating meetings and following up on action items.
• Compile regional feedback, document issues and escalate risks or proposed improvements to the Senior HR Manager.