HR Operations Specialist – Onboarding, Offboarding, UI, LOA, and Employee Records

Wedgewood Pharmacy•Swedesboro, NJ

18d•$50,000 - $70,000•Hybrid

About The Position

Wedgewood Pharmacy is seeking a detail-oriented, service-focused People Operations Specialist to support HR operations throughout the employee lifecycle. The role manages onboarding and offboarding, unemployment claims, employee leave processes, employee records, and compliance. It also serves as a resource for employees and leaders and supports initiatives that contribute to a positive employee experience. The position supports HR operations, systems, compliance, and process improvement. It works on a hybrid schedule in Wedgewood Pharmacy’s Swedesboro, New Jersey office.

Requirements

Bachelor’s degree in Human Resources or a related field, or equivalent professional experience.
At least 1 year of experience in HR Operations or HR Administration.
Experience in at least two of the following areas: employee onboarding, offboarding, unemployment claims, leave of absence administration, or employee records management.
Proficiency with HRIS platforms and Microsoft Office applications.
Experience supporting HR administrative processes, maintaining accurate employee information, and ensuring compliance with applicable requirements.
Strong organization and attention to detail, with the ability to manage multiple priorities and meet deadlines.
Strong communication and customer-service skills.
Ability to handle confidential and sensitive employee information professionally and discreetly.
Ability to work independently and collaborate with employees, leaders, and cross-functional teams.
Knowledge of HR practices, employment laws, employee lifecycle processes, and recordkeeping requirements.
Adaptability in a fast-paced environment where accuracy, compliance, and follow-through are essential.

Responsibilities

Manage employee onboarding, including background checks, HRIS onboarding, system access coordination, and Form I-9 verification.
Coordinate employee offboarding, including separation documentation, unemployment notices, HRIS updates, and completion of required tasks.
Serve as the company-wide point of contact for unemployment claims across multiple states; prepare responses, coordinate documentation, track determinations, and meet required deadlines.
Process and track employee leaves of absence, including FMLA and other leaves, and workers’ compensation claims.
Maintain accurate personnel files, I-9 documentation, training records, and HRIS data.
Respond to employee questions about policies, benefits, HR systems, and general People Success processes.
Prepare and distribute employee communications, compliance notices, verification letters, and other HR documentation.
Support learning and development administration by tracking required training, certifications, and completion records.
Assist with People Success initiatives, including compliance audits, wellness programs, employee recognition, engagement surveys, and reporting.
Identify opportunities to improve HR processes, data accuracy, and the employee experience.