Facilities Manager Jobs

About The Position

Requirements

• 5+ years of progressive experience in facilities management, corporate workplace operations, or commercial building operations.
• Experience independently managing facility operations, vendors, budgets, and improvement projects.
• Strong understanding of commercial building systems, preventive maintenance programs, and facility management practices.
• Demonstrated ability to evaluate operational needs, exercise independent judgment, and recommend practical business solutions.
• Experience managing vendor contracts, service agreements, and facility-related expenditures.
• Working knowledge of workplace safety, emergency preparedness, and applicable building and facility regulations.
• Strong project management, organizational, and problem-solving skills.
• Ability to work independently, establish priorities, and manage competing business needs.
• Excellent communication skills and experience partnering with cross-functional teams and senior leadership.
• Proficiency with Google Workspace, Microsoft Office, and facilities management or work-order systems.
• Ability to work on-site in Redwood City.

Nice To Haves

• Experience supporting technology, robotics, hardware engineering, manufacturing, or R&D facilities.
• Experience managing facilities in a small to midsize organization.
• Experience coordinating engineering lab environments, testing areas, or specialized equipment installations.
• Familiarity with California workplace safety requirements and commercial building regulations.
• Experience managing facility improvement projects, office relocations, or workspace optimization initiatives.
• Bachelor's degree in Facilities Management, Business Administration, Engineering, or a related field.

Responsibilities

• Develop and oversee facility operations, maintenance programs, and workplace services for the Redwood City location.
• Establish facility operating priorities, preventive maintenance schedules, and service standards.
• Evaluate facility needs and recommend improvements to building infrastructure, workspace utilization, and operational efficiency.
• Plan and coordinate facility improvement projects, workspace modifications, and equipment installations with internal stakeholders.
• Serve as the primary point of contact for property management, facility service providers, and building-related matters.
• Evaluate facility risks, service interruptions, and operational issues and determine corrective actions or escalation.
• Manage external vendors and contractors for building maintenance, janitorial services, security systems, waste management, and other facility services.
• Evaluate vendor proposals, negotiate service terms within delegated authority, and recommend vendor selections and contract renewals.
• Set vendor performance expectations and monitor service quality, responsiveness, and cost-effectiveness.
• Review facility service agreements, invoices, and recurring expenses for alignment with approved budgets and business needs.
• Identify opportunities to consolidate services, improve vendor performance, and reduce operating costs.
• Develop and manage the annual facilities operating budget in partnership with Finance and leadership.
• Monitor facilities expenditures, forecast upcoming costs, and recommend spending priorities.
• Evaluate the financial and operational impact of facility projects, service agreements, and capital improvement proposals.
• Maintain facility documentation, service records, and contracts.
• Update leadership on facility performance, operational risks, expenses, and recommended improvements.
• Partner with HR, Engineering, Operations, and designated safety personnel to support workplace safety and facility-related compliance.
• Coordinate building inspections, fire and life safety services, emergency preparedness activities, and facility-related corrective actions.
• Evaluate facility-related safety concerns and coordinate solutions with qualified service providers and internal stakeholders.
• Oversee administration of physical building access and security service providers in coordination with IT and other designated teams.
• Maintain facility-related inspection records, permits, and documentation as applicable.
• Partner with HR, IT, Engineering, and Operations to plan workspace requirements and support business needs.
• Oversee office space allocation, seating arrangements, and workplace improvement initiatives.
• Coordinate facility requirements for engineering labs, testing environments, and equipment installations with technical teams.
• Establish processes for managing facility service requests and monitoring resolution.
• Recommend workplace improvements that support employee productivity, safety, and operational efficiency.