Procurement Manager (Facilities)

Gersh Autism Academy•Huntington, NY

1d•$85,000 - $85,000

About The Position

The Procurement Manager is a strategic leader responsible for building and managing a high-performing procurement function that supports a multi-state portfolio of schools, clinical programs, and corporate operations. The role oversees the full procurement lifecycle, from forecasting and sourcing to vendor management and cost optimization, helping the organization operate efficiently, compliantly, and at scale. The manager drives procurement strategy, standardization, and process improvement; develops vendor partnerships; and delivers measurable cost savings. The role also manages and mentors a Purchasing Coordinator, establishing structure, accountability, and growth within the procurement function. The position supports procurement for facilities products, furniture, fixtures and equipment, paper goods, office and classroom supplies, capital projects, expansions, and special initiatives. It partners with Facilities, Operations, Finance, and Program Leadership on ongoing needs and new site openings. Onsite support for openings may be needed. The role operates within EOS using structured meetings, scorecards, and deliverables.

Requirements

Bachelor’s degree or equivalent experience in Supply Chain, Business, Operations, or a related field.
At least 5 years of progressive procurement experience, preferably in a multi-site or high-growth environment.
Demonstrated experience managing vendor relationships and negotiating contracts.
Strong analytical, organizational, and problem-solving skills.
Proficiency with procurement and ERP systems and Microsoft Office Suite.
Knowledge of compliance, purchasing controls, and financial processes.
Ability to operate strategically and tactically in a fast-paced environment.
Ability to stand, walk, bend, kneel, and move throughout the workday.
Ability to lift at least 50–65 pounds and assist or physically support students of varying sizes.
Ability to physically intervene as required for safety per CPI training and to remove oneself or others from unsafe situations quickly.
Ability to maintain attention and focus in a dynamic, high-stimulation environment, multitask, and shift priorities quickly.
Ability to exercise sound judgment in high-pressure or safety-sensitive situations, work effectively as part of a team, maintain professional relationships, and perform duties under stress, including during behavioral escalations.

Nice To Haves

Prior experience leading or mentoring team members.

Responsibilities

Develop and execute a centralized procurement strategy aligned with organizational growth and operational needs.
Analyze historical purchasing data to forecast demand across campuses, departments, and programs.
Identify cost savings, standardization, and bulk-purchasing opportunities; establish procurement policies, controls, and best practices.
Identify, evaluate, and onboard vendors across multiple categories, including facilities products, FF&E, paper goods, office supplies, and classroom supplies.
Negotiate contracts to secure favorable pricing, terms, and service levels; build strategic vendor partnerships and evaluate vendor performance.
Oversee the procurement process from requisition through delivery and reconciliation, ensuring timely, accurate, and cost-effective fulfillment.
Coordinate with internal stakeholders to align purchasing with operational priorities and timelines, and resolve discrepancies, delays, or service issues.
Create budgets for new location openings; purchase and track required items; coordinate delivery details; and provide onsite post-opening support as needed.
Collaborate across functions to monitor inventory, anticipate needs, and implement processes to reduce waste, prevent shortages, and improve visibility.
Track procurement spending and trends, report on savings initiatives, and support budgeting and forecasting with accurate purchasing data.
Ensure compliance with internal policies, financial controls, and regulatory requirements; maintain accurate procurement records, contracts, and documentation.
Use systems such as NetSuite to improve visibility, reporting, and efficiency, and continuously refine procurement workflows.
Partner with Facilities, Operations, Finance, and Program Leadership on new site openings and ongoing operational needs; support capital projects, expansions, and special initiatives.
Operate within EOS through structured meetings, scorecards, and deliverables.
Manage and mentor a Purchasing Coordinator.
Meet the stated physical and safety requirements, including supporting student safety and, when required, implementing CPI procedures or physically assisting students.