Procurement & Facilities Coordinator

Virginia Information Technologies Agency • Henrico, Virginia, VA

3d • $90,000

About The Position

The Virginia Department of Aviation is seeking a detail-oriented professional to conduct agency-wide procurement, administer contracts, and manage facilities operations. The role ensures compliance with state procurement laws while overseeing facility maintenance, construction projects, building security programs, and administrative support functions.

The position conducts procurements and competitive solicitations, serves as Contract Administrator, and uses the Small Purchase Charge Card for procurements. It oversees daily facility operations and building systems, manages construction projects and facility contracts, and leads security operations, employee access management, and continuity of operations activities. It also supports fleet management, asset control, and surplus property disposal.

Requirements

• High school diploma or equivalent.
• Considerable knowledge of procurement principles, laws, regulations, and practices.
• Considerable knowledge of contract administration and vendor management.
• Working knowledge of VPPA, APSPM, and CPSM requirements.
• Knowledge of building systems, construction processes, safety codes, and facility operations.
• High-level proficiency with computers and procurement and records systems.
• Strong customer service, communication, and problem-solving skills.
• Ability to conduct compliant procurements and manage complex procurement actions.
• Ability to develop IFBs, RFPs, and contractual documents.
• Ability to negotiate, monitor, and enforce vendor and contract performance.
• Ability to communicate effectively with engineers, architects, tradespeople, and staff.
• Ability to lift up to 30 lbs.
• Virginia Contracting Officer (VCO) certification is required.
• A Statement of Economic Interest is required upon hire and annually.
• Considerable experience in procurement and contract management involving construction, professional services, and non-professional services.
• Familiarity with architecture, engineering, construction administration, and applicable building codes.
• Demonstrated experience using the eVA procurement system and its functionality.
• Proficiency with Microsoft Office Suite.

Nice To Haves

• Experience with Cardinal Financials.
• Experience in dispute resolution and facility management systems.
• Virginia Construction Contracting Officer (VCCO).

Responsibilities

• Conduct agency-wide procurements and manage competitive solicitations, including IFBs and RFPs.
• Serve as Contract Administrator, monitor vendor performance, and resolve issues.
• Use the Small Purchase Charge Card (SPCC) for procurements.
• Oversee daily facility operations, repairs, inspections, and building systems.
• Manage construction projects, safety compliance, energy initiatives, and facility contracts.
• Lead security operations, employee access management, and COOP activities.
• Support fleet management, asset control, and surplus property disposal.
• Develop procurement reports and analyze procurement data.
• Manage multiple projects and meet deadlines.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED