Procurement Coordinator

Knowledge Services•Indianapolis, IN

1d•Hybrid

About The Position

Knowledge Services is hiring a detail-oriented, self-driven Procurement Coordinator to support procurement operations through supplier onboarding, contract administration, spend analysis, sourcing support, reporting, and process coordination. The role serves as a key point of contact for internal stakeholders and suppliers, and calls for exceptional organization, professionalism, attention to detail, communication, analytical ability, sound judgment, and customer service. The successful candidate can manage multiple priorities independently, identify solutions proactively, and communicate effectively at all organizational levels. This position reports to the Director of Procurement and has no direct reports. The position is a six-month contract with potential for extension. It is based in downtown Indianapolis, Indiana, with on-site training and a hybrid schedule of two days onsite and three days remote after training. The listed pay rate is $24.00 per hour.

Requirements

Experience supporting procurement, purchasing, supply chain, contract administration, or supplier management.
Experience with Oracle Cloud Financials and Purchasing system.
High school diploma or equivalent.
Strong written and verbal communication skills for professional communication with executives, managers, staff, suppliers, and external partners.
Exceptional organizational and time-management skills, including the ability to manage multiple priorities and meet deadlines.
Strong analytical, problem-solving, and critical-thinking abilities.
Professionalism, discretion, and attention to detail.
Ability to work independently, take initiative, and proactively solve problems.
Resourcefulness and adaptability, including the ability to navigate ambiguity and identify practical solutions.
Proficiency in Microsoft Office applications, particularly Outlook, Word, and Excel.
Strong customer service orientation and commitment to responsive stakeholder support.

Nice To Haves

Bachelor’s degree.
Experience with procurement reporting, data analysis, and process improvement initiatives.

Responsibilities

Support the procurement team with purchasing administration, research, vendor communications, and document development.
Analyze bids, supplier proposals, and organizational spend data to identify cost savings, process efficiencies, and sourcing opportunities.
Purchase goods and services for the National Office in compliance with procurement policies and procedures.
Prepare, maintain, and distribute procurement reports, metrics, dashboards, and analyses for leadership and internal stakeholders.
Support supplier onboarding and maintain accurate supplier master data.
Assist with implementation, administration, and ongoing maintenance of the contract management system.
Manage the procurement mailbox and respond promptly and professionally to inquiries from internal customers and external suppliers.
Build and maintain positive working relationships across organizational levels and serve as a trusted procurement resource.
Coordinate multiple projects and priorities while meeting tight deadlines with minimal supervision.
Assist with process improvement opportunities that enhance efficiency, compliance, and stakeholder experience.
Perform other duties as assigned.