Procurement Coordinator

Nextiva • Scottsdale, AZ

9d • Onsite

About The Position

Nextiva is hiring an early-career Procurement Coordinator to help source, evaluate, and manage the software, services, and business tools that support its operations. The role works with internal teams to understand purchasing needs, supports vendor negotiations and selection, and keeps procurement activities, follow-ups, and timelines moving. It also collaborates with Finance, Legal, and IT to align purchasing with internal processes and financial guidelines. The coordinator will use AI tools to research vendors, summarize contracts, compare bids, and improve procurement documentation and reporting.

This is an onsite role based at Nextiva’s Scottsdale headquarters, with an expectation of working onsite four days per week. Scheduling and flexibility are guided by the role’s leader. It is described as an early-career opportunity for someone curious, adaptable, and motivated to learn in a fast-moving, collaborative environment.

Requirements

• At least 1 year of experience in procurement, supply chain, or a related field.
• Bachelor’s degree in a related discipline or equivalent experience.
• Familiarity with procure-to-pay processes.
• Strong Excel and general business tools proficiency.
• Excellent communication and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Proactive, adaptable mindset and willingness to learn.
• Experience using AI tools for research, analysis, or workflow efficiency.
• Ability to use AI for contract review, summarization, or vendor benchmarking.
• Curiosity about how AI can improve procurement processes and decision-making.

Nice To Haves

• Experience with Oracle or similar procure-to-pay systems.

Responsibilities

• Support sourcing and procurement of software, services, and business tools.
• Partner with internal teams to understand needs and guide purchasing decisions.
• Assist in vendor negotiations, focusing on cost savings and value.
• Help manage RFQs/RFPs and vendor selection processes.
• Track procurement activities, follow-ups, and timelines.
• Build relationships with internal stakeholders and vendors.
• Ensure alignment with internal procurement processes and financial guidelines.
• Collaborate with Finance, Legal, IT, and other cross-functional teams.
• Use AI tools for vendor research, contract summarization, bid comparison, documentation, and reporting.

Benefits

• Medical, dental, vision, and telemedicine coverage.
• Life, disability, and supplemental indemnity plans.
• Flexible Time Off for salaried employees or PTO for hourly employees.
• Paid Sick Time.
• Paid Parental Bonding Leave.
• Holiday pay.
• 401(k) with company match.
• Health Savings Accounts with company contributions.
• Dependent Care FSA.
• Employee Assistance Program and wellness initiatives.
• Ongoing learning and development opportunities.
• Career advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level