Construction & Facilities Manager

ECS Ltd•Chantilly, VA

About The Position

The Construction & Facilities Manager oversees tenant improvement projects, construction activities, and facilities maintenance across approximately 130 leased locations and 7 owned properties. The role manages approximately 5–7 concurrent tenant improvement projects across multiple locations and establishes preventive maintenance programs, building condition assessments, and capital improvement plans for owned properties. The position is responsible for completing projects on time and within budget, maintaining building systems, managing vendors, and controlling construction- and facilities-related costs. The manager oversees construction and project planning, budgeting, scheduling, contractor selection, construction, and closeout; coordinates architects, engineers, contractors, landlords, and internal stakeholders; and tracks project budgets, schedules, and status. The role also manages preventive maintenance, repairs, inspections, vendor contracts, and capital planning for owned properties, while supporting facilities and construction needs at leased locations. It develops and monitors budgets, negotiates vendor pricing and scopes, maintains accurate records, and partners with Corporate Real Estate, Operations, Accounting, and local office leadership. Success is measured by projects completed on schedule and within approved budgets; timely preventive maintenance; reduced emergency repairs, deferred maintenance, and avoidable building system failures; accurate maintenance budgets and capital plans; effective vendor and cost management; and consistent documentation, reporting, and communication across the portfolio.

Requirements

7 years of relevant construction management or commercial facilities experience preferred.
Bachelor’s degree in Construction Management, Engineering, Facilities Management, or a related field preferred; equivalent experience may be considered.
A valid driver’s license is required if driving for, or on behalf of, any ECS subsidiary.
Experience managing multiple commercial tenant improvement projects simultaneously.
Knowledge of commercial building systems, preventive maintenance, construction budgeting, and contractor management.
Strong vendor negotiation, organizational, financial, and project management skills.
Proficiency in Microsoft Office and project tracking or facilities management systems.
Ability to travel periodically to company locations nationwide.

Nice To Haves

Bachelor’s degree in Construction Management, Engineering, Facilities Management, or a related field is preferred; equivalent experience may be considered.
7 years of relevant construction management or commercial facilities experience is preferred.

Responsibilities

Manage 5–7 concurrent tenant improvement, renovation, and office build-out projects across multiple locations.
Oversee project planning, budgeting, scheduling, contractor selection, construction, and closeout.
Review bids, proposals, contracts, change orders, and invoices for accuracy and budget compliance.
Coordinate architects, engineers, contractors, landlords, and internal stakeholders.
Monitor project progress, address delays, and ensure compliance with applicable codes, permits, and safety requirements.
Manage tenant improvement allowances and landlord reimbursements.
Maintain project budgets, schedules, and status reports.
Assist with property condition assessments and facilities-related due diligence for acquisitions.
Establish and oversee a comprehensive preventive maintenance program for the company’s 7 owned properties.
Assess building conditions and identify deferred maintenance, repairs, and capital improvement needs.
Develop annual maintenance budgets and multi-year capital expenditure plans.
Coordinate maintenance and repairs involving HVAC, electrical, plumbing, roofing, life safety systems, and other building components.
Schedule required inspections and preventive maintenance to minimize equipment failures and costly emergency repairs.
Manage maintenance vendors, service contracts, warranties, and contractor performance.
Track maintenance completion, outstanding issues, and building system conditions.
Coordinate construction, tenant improvements, and facilities-related issues at leased locations as needed.
Work with landlords and property managers to resolve maintenance issues and fulfill lease-related responsibilities.
Monitor landlord construction commitments and outstanding repairs.
Support office openings, relocations, expansions, and closures.
Develop and monitor construction, maintenance, and capital expenditure budgets.
Obtain competitive bids and negotiate vendor pricing and scopes of work.
Review invoices, monitor expenditures, and investigate budget variances.
Establish preferred vendor relationships and consistent service standards.
Maintain accurate records of projects, contracts, inspections, warranties, and maintenance activities.
Identify opportunities to reduce costs, improve building performance, and extend equipment life.
Partner with Corporate Real Estate, Operations, Accounting, and local office leadership to coordinate projects and maintenance activities.
Establish processes for reporting issues, scheduling work, obtaining approvals, and confirming completion.
Provide regular updates on project status, maintenance compliance, property condition, and anticipated expenditures.