Executive Assistant Jobs

About The Position

Requirements

• Associate’s degree in business management, office management, or a related field, or an equivalent combination of education and work experience.
• At least 5 years of previous experience providing administrative support to a senior-level executive.
• Obtain Notary Public status within 3 months of hire.
• Ability to interpret instructions provided in written, oral, diagram, or schedule form.
• Demonstrated high degree of technical expertise in Microsoft Office, Word, Excel, PowerPoint, GroupWise, and other standard software programs.
• Ability to handle confidential information appropriately.

Nice To Haves

• Bachelor’s degree in Business Management.
• Shorthand or speedwriting.

Responsibilities

• Manage executives’ calendars and independently schedule appointments.
• Screen incoming calls and correspondence, responding independently when possible.
• Coordinate project-related tasks, including assigning tasks and monitoring their completion.
• Prepare memorandums explaining administrative procedures and policies to leadership employees, and monitor compliance.
• Arrange programs, events, or conferences by securing facilities and caterers, issuing information or invitations, coordinating speakers, and controlling the event budget.