Senior Executive Assistant

Ancestry•Draper, UT

19d•$46 - $55

About The Position

Ancestry is seeking an exceptionally organized, proactive, and strategic Senior Executive Assistant to serve as an administrative partner to the Chief Technology Officer and supporting Vice Presidents within the Technology organization. The role is a primary operational hub, working with cross-functional leaders, internal stakeholders, and external partners across engineering and technology disciplines. The successful candidate will manage complex priorities for multiple senior leaders, anticipate needs, adapt to organizational changes, maintain discretion, optimize executive calendars, streamline operations, and support company culture through event planning and administrative excellence. The position uses Ancestry’s location-flexible work approach: eligible employees may work from a nearby office, from home, or in a hybrid arrangement, subject to location restrictions and role requirements. The posted base salary range is $46.21–$54.87, with eligibility for bonus, equity, and comprehensive benefits including health, dental, and vision. Actual salary varies by geographic region and experience; detailed compensation data for a specific location is shared during recruiting.

Requirements

At least 6 years of executive administrative support experience supporting C-level executives and VPs.
Associate’s degree or equivalent practical experience.
Experience operating at a senior individual-contributor level in a high-complexity environment, balancing work streams and context-switching across multiple senior executives.
Advanced proficiency with Microsoft Office, including Outlook, Teams, PowerPoint, Excel, and Word.
Strong ability to quickly learn digital productivity, collaboration, and travel and expense management tools.
Impeccable verbal and written communication skills and the professionalism to work with executive leaders, engineering teams, and external partners.
Absolute integrity and judgment when handling sensitive, proprietary, and confidential company, product, and personnel information.
High initiative, sound judgment, and the ability to drive tasks to completion independently in a fast-paced environment.
Calmness under pressure and a flexible, solution-oriented, customer-service mindset.

Nice To Haves

Bachelor’s degree.
Executive administrative support experience in a technology, SaaS, or high-growth matrixed organization.
Familiarity with tools such as Concur, Slack, Jira/Confluence, and Zoom.

Responsibilities

Proactively manage complex, high-volume calendars for the CTO and Technology VPs across multiple time zones; forecast strategic priorities, resolve scheduling conflicts, and coordinate with the broader Executive Assistant team.
Coordinate domestic and international travel, including itineraries, transport, and lodging; prepare and process expense reports, track invoices, and reconcile budgets in compliance with company policy.
Triage urgent requests, track leadership action items, and prepare leaders for meetings with background materials, agendas, and briefings.
Lead end-to-end planning and logistics for technology town halls, the Annual Product & Technology Conference for 700+ attendees, VP leadership offsites, departmental workshops, and team-building events.
Manage event vendors, negotiations, venue bookings, catering, audiovisual setups, and attendee travel arrangements.
Support Technology organization operations by processing purchase orders and invoices and managing vendor and contract documentation.
Lead or support cross-departmental administrative projects and ad hoc initiatives.
Provide cross-coverage for other C-suite and VP executive assistants during absences and contribute to administrative best practices across the company.