Executive Assistant, Product Management

Crusoe•San Francisco, CA

3d•$110,000 - $135,000•Onsite

About The Position

Crusoe is seeking an Executive Assistant, Product Management (EA) to provide direct support to two executives within their Product Management organization: the Senior Vice President, Product Management and the Vice President, Product Management - Managed AI. The SVP of Product Management reports directly to the CEO. This role involves managing complex calendars, processing expenses, booking travel, and supporting organizational team meetings such as offsites, product events, leadership summits, and all-hands meetings. The EA will also coordinate with direct reports, manage communication channels like Slack and Google Groups, and maintain team meeting cadences. The ideal candidate is dynamic, highly adaptable, works quickly, is responsive to stakeholders, anticipates team needs, and can seamlessly manage priorities in a fast-paced, evolving environment. This is a full-time, Monday to Friday, in-office position based in San Francisco.

Requirements

3-5 years of experience in an executive administrative role at a global tech company.
Direct EA experience supporting VP-level or above executives in the fields of Product Management and/or Engineering.
Ability to collaborate easily across teams and build relationships with stakeholders within Product, Engineering, Finance, and Workplace teams.
Exceptional communication skills—written, verbal, and interpersonal.
Discretion and confidentiality with sensitive information.
Strong attention to detail—accuracy in numbers, logistics, and communication.
Proven success in planning and executing team offsites, all-hands, or large-scale events.
Proficiency in Google Workspace – direct experience working with Gmail, Google Calendar, Docs, Sheets, Slides and all of their interconnected features.
Proficiency with Google Gemini and Claude, making your own workflows automated as well as utilizing these tools to best support your executives.
Proficiency with Slack, Navan, Coupa, Envoy, and other administrative tools are necessary to be successful on this team.
Embody the company values and contribute positively to Crusoe’s culture.

Responsibilities

Provide quality, timely, and detailed administrative support to Product Management leadership, including managing a complex calendar of meetings, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities.
Manage and support calendar coordination for your leader’s direct reports, ensuring alignment across team, cross-functional, and external meetings.
Thoughtfully manage scheduling requests to ensure effective time management for executives.
Improve internal and external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through.
Lead planning and execution of leadership offsites, Product All-Hands, team events, and gatherings owning logistics, vendor coordination, agenda development, and on-site support.
Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication.
Work closely with other EAs to coordinate corporate travel, conference registrations, and office/company/industry-wide events and activities.
Perform occasional personal tasks and errands for leadership as needed.
Handle other clerical or administrative duties as assigned.
Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters.