Executive Assistant, Asset Management

Swiss Re•New York, NY

12d•$100,000 - $150,000•Hybrid

About The Position

Swiss Re Asset Management is seeking an experienced and highly organized Executive Assistant to support 3-4 Managing Directors based in New York. This role combines high-quality executive support with an important role in helping create a connected, collaborative and engaging office environment for our New York Asset Management colleagues. The role will focus primarily on calendar and meeting management, travel coordination, expenses, and day-to-day administrative support for the Managing Directors. In addition, you will help bring colleagues together across teams by supporting New York office events, employee activities and other initiatives that strengthen engagement and community. This is a highly visible role that interacts with colleagues across Asset Management and the broader New York office. We are looking for someone who is exceptionally organized and dependable, but also approachable, collaborative and energized by connecting with people.

Requirements

4–6 years of experience providing administrative or executive support in a corporate environment
Strong experience managing calendars for multiple senior executives, including scheduling across time zones
Demonstrated experience coordinating domestic and international travel
Excellent organizational skills and strong attention to detail
Strong working knowledge of Microsoft Outlook, Word, PowerPoint and Excel
Clear and professional written and verbal communication skills
Ability to manage multiple priorities and adapt quickly when plans change
Strong judgment and discretion when handling confidential information
An outgoing, collaborative and service-oriented approach, with an interest in building relationships across teams
Enthusiasm for helping organize events and activities that contribute to a positive and connected office culture

Nice To Haves

Experience supporting corporate events, employee engagement activities or office community initiatives
Experience working in financial services, asset management or another global corporate environment
Bachelor's degree or equivalent professional experience

Responsibilities

Manage calendars and scheduling for 3-4 Managing Directors, coordinating meetings across multiple teams, seniority levels and global time zones
Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries and related logistics
Prepare and process expenses and support routine administrative processes
Coordinate meetings and visitors, including conference rooms, visitor registration, catering and other logistics
Work closely with Executive Assistants and colleagues globally to coordinate schedules, meetings and travel
Provide general administrative support to the Managing Directors and their teams as needed
Provide backup support to other Executive Assistants during absences or periods of high activity
Help plan and coordinate New York office events and employee activities that bring colleagues together and strengthen the sense of community
Partner with colleagues across different teams and functions to identify and support opportunities for connection, collaboration and engagement
Coordinate event logistics, including invitations, communications, venues, catering, room setup and on-the-day execution
Support internal gatherings such as team events, leadership visits, employee activities and community or volunteering initiatives
Build relationships across the New York office and serve as an approachable and helpful point of connection for colleagues
Bring energy and creativity to office activities while ensuring events are well organized and professionally executed