Executive Assistant Jobs

About The Position

Requirements

• Be highly organized, detail-oriented, dependable, and proactive.
• Take initiative, solve problems, and follow through without constant direction.
• Have experience in office management, executive assistance, personal assistance, or a similar role.
• Be comfortable using Claude, ChatGPT, and AI prompting for research, drafting, organization, and productivity.
• Be tech-savvy and comfortable learning systems such as Google Workspace, Slack, Asana, and Ramp.
• Handle confidential business and personal information professionally and discreetly.
• Be flexible and resourceful, and willing to handle both high-level projects and everyday errands.
• Have reliable transportation for occasional local errands.

Responsibilities

• Oversee office organization, supplies, purchasing, facilities, maintenance, vendors, and day-to-day headquarters needs.
• Manage the CEO’s appointments, calendars, travel, errands, reservations, personal administration, and other requests.
• Coordinate with the outsourced finance team and payroll provider; assist with invoices, expense reports, vendor payments, and administrative follow-ups.
• Provide administrative support across multiple business ventures, including meeting logistics, events, shipping, and equipment coordination.
• Lead office organizational projects, improve systems, coordinate vendors, and take ownership of miscellaneous tasks from start to finish.