Part-Time Office Manager & Executive/Personal Assistant

DivaDance • Austin, TX

1d • Onsite

About The Position

DivaDance is seeking an exceptionally organized, proactive, and resourceful Office Manager & Executive/Personal Assistant to support its headquarters and Founder/CEO. This hands-on, varied role covers office operations, executive and personal administrative needs, and special projects across multiple business ventures. The position requires working in person at the company’s office in Austin, Texas.

Requirements

• Be highly organized, detail-oriented, dependable, and proactive.
• Take initiative, solve problems, and follow through without constant direction.
• Have experience in office management, executive assistance, personal assistance, or a similar role.
• Be comfortable using Claude, ChatGPT, and AI prompting for research, drafting, organization, and productivity.
• Be tech-savvy and comfortable learning systems such as Google Workspace, Slack, Asana, and Ramp.
• Handle confidential business and personal information professionally and discreetly.
• Be flexible and resourceful, and willing to handle both high-level projects and everyday errands.
• Have reliable transportation for occasional local errands.

Responsibilities

• Oversee office organization, supplies, purchasing, facilities, maintenance, vendors, and day-to-day headquarters needs.
• Manage the CEO’s appointments, calendars, travel, errands, reservations, personal administration, and other requests.
• Coordinate with the outsourced finance team and payroll provider; assist with invoices, expense reports, vendor payments, and administrative follow-ups.
• Provide administrative support across multiple business ventures, including meeting logistics, events, shipping, and equipment coordination.
• Lead office organizational projects, improve systems, coordinate vendors, and take ownership of miscellaneous tasks from start to finish.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed