Executive Administrative Assistant III - Sector Risk - TS SCI

ATTAINX INC•Arlington, VA

3d•$113,000 - $138,000•Hybrid

About The Position

AttainX is seeking an Executive Administrative Assistant III to support senior Government officials within CISA’s Sector Management organization and Sector Risk Management Agency engagement activities. The position independently coordinates moderately complex executive schedules, leadership communications, classified meeting support, and follow-up workflows. It anticipates leadership needs, exercises sound judgment, and improves administrative processes while safeguarding sensitive and classified information.

Requirements

Four (4) to seven (7) years of related executive administrative, senior leadership support, meeting coordination, or administrative operations experience.
A bachelor’s degree in business administration, public administration, communications, or a related field, or an equivalent combination of education and relevant executive support experience.
Demonstrated ability to work independently and collaboratively on moderately complex executive support matters, prioritize competing requests, anticipate needs, and resolve routine workflow issues with sound judgment.
Experience supporting executive calendars, correspondence, meeting preparations, action tracking, and travel logistics, with discretion and attention to detail.
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, approved collaboration platforms, and document management tools; experience with CATT/STORM or comparable routing systems is preferred.
Strong professional communication, factual notetaking, writing, proofreading, research, and organizational skills; ability to work effectively with senior officials and diverse stakeholders.
Must possess and maintain a Top Secret/Sensitive Compartmented Information (TS/SCI) clearance and required access, meet applicable DHS fitness requirements, and comply with classified information handling procedures.
U.S. citizenship required for classified access.
Must be authorized to work in the United States.

Nice To Haves

Experience supporting Federal executives, Sector Management or SRMA activities, or classified meetings is preferred.
A relevant administrative professional or Microsoft Office certification is preferred.

Responsibilities

Independently coordinate executive calendars, meetings, appointments, and stakeholder engagements; anticipate conflicts, recommend priorities, and arrange timely changes with leadership.
Prepare leadership meeting folders, agendas, pre-reads, briefing materials, and administrative documentation using approved DHS/CISA templates.
Plan and coordinate classified meeting logistics at approved Government facilities, including registration, attendee verification through authorized personnel, onsite support, and attendance records.
Capture thorough, accurate meeting notes and prepare factual records of discussions, decisions, and action items; handle and distribute classified records only through authorized processes and systems.
Manage executive correspondence and document routing, monitor clearance and approval status, and resolve administrative bottlenecks or escalate decisions requiring Government authority.
Maintain Sector Management membership and distribution lists, registration information, participation records, organized files, and supporting documentation.
Conduct assigned research and information gathering; prepare concise summaries, leadership correspondence, administrative reports, and meeting follow-up materials for review.
Coordinate complex travel itineraries, schedules, and supporting documentation for assigned leadership engagements, following applicable approval and reimbursement procedures.
Maintain calendars, correspondence logs, document routing records, and action trackers; provide monthly administrative status inputs on correspondence volumes and completion of follow-up activities.
Support urgent Sector Management engagements and changing schedules; contribute to rapid-response materials and after-action summaries within required deadlines, including ten business days after deactivation when applicable.
Identify and implement approved improvements to administrative workflows, handoffs, record retrieval, and meeting preparation; coordinate with analysts, security personnel, and other support staff to maintain continuity.
Other related duties as assigned.