Executive Administrative Assistant III

ATTAINX INC•Arlington, VA

1d•$90,000 - $115,000•Hybrid

About The Position

AttainX is seeking an Executive Administrative Assistant III to provide integrated executive and administrative support for CISA’s National Coordination Council Support and Sector Risk Management Engagement activities. This combined position supports senior Government officials through high-visibility engagements, executive scheduling, meeting preparation, correspondence, document routing, daily tracking, and monthly administrative reporting. The employee independently coordinates moderately complex assignments, anticipates leadership needs, and maintains timely follow-up across both support areas.

Requirements

Four (4) to seven (7) years of related executive administrative experience, including senior leadership support and independent coordination of moderately complex administrative activities (Level III / P03-Senior).
A bachelor’s degree in business administration, public administration, communications, or a related field, or an equivalent combination of education and relevant executive support experience.
Experience coordinating executive calendars, high-visibility engagements, meeting packages, correspondence, document routing, travel logistics, and action-item follow-up across multiple priorities.
Strong research, writing, proofreading, organization, professional communication, discretion, and judgment; ability to build effective relationships with senior officials and stakeholders.
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, collaboration platforms, and document routing or tracking systems; CATT/STORM experience is preferred.
Must obtain and maintain a favorable DHS fitness determination (Public Trust) and required facility and system access.

Nice To Haves

CATT/STORM experience is preferred.
Experience supporting Federal executives, national coordination councils, Sector Management or Sector Risk Management Agency engagement activities, and federal records requirements is preferred.
A relevant administrative professional or Microsoft Office certification is preferred.

Responsibilities

Provide coordinated executive administrative support for National Coordination Council and Sector Management leadership activities; organize shared workflows, prioritize assigned requests, and escalate conflicting deadlines or simultaneous coverage needs to the supervisor.
Manage executive calendars, appointments, and stakeholder engagements; anticipate scheduling conflicts, coordinate availability, and communicate timely changes to leadership and participants.
Coordinate high-visibility national coordination, council, cross-sector, and Sector Risk Management Agency engagements, including virtual and onsite meeting logistics, registration, attendance records, and stakeholder communications.
Prepare meeting packages, agendas, pre-reads, briefing materials, correspondence, and supporting documentation using approved DHS/CISA templates; confirm materials are complete and available before engagements.
Maintain daily engagement trackers, administrative calendars, correspondence logs, document-routing records, and action-item trackers; keep priorities, owners, deadlines, and completion status current.
Capture accurate meeting notes, decisions, and action items; prepare and coordinate timely post-engagement summaries and follow-up materials within three business days when required by the assigned engagement.
Manage executive correspondence and document routing through email, CATT/STORM, and other approved systems; track reviews, clearances, and approvals and escalate overdue items or administrative bottlenecks.
Maintain council and sector membership rosters, distribution lists, participation records, files, and auditable documentation in accordance with applicable Government records and information-handling requirements.
Conduct assigned research and information gathering; prepare factual summaries, memoranda, talking-point inputs, and administrative reports for leadership review.
Prepare monthly administrative status inputs covering executive calendar coordination, correspondence volumes, document routing, engagement support, and follow-up completion; provide interim updates when requested.
Coordinate leadership travel itineraries, meeting schedules, and supporting documentation when assigned; assist with urgent engagement arrangements and after-action documentation under applicable approval procedures.
Exercise discretion with sensitive correspondence and leadership materials; support authorized unclassified activities, maintain continuity and handoff records, and implement approved improvements to meeting preparation and administrative workflows.
Other related duties as assigned.