Administrative Assistant III

Maryland Department of Transportation•Montgomery County, MD

5d•Onsite

About The Position

The State Highway Administration’s (SHA) District 3 is recruiting for an Administrative Assistant III. This is a temporary position. Temporary positions offer some paid leave and may offer partially subsidized state health benefits. The incumbent in this position will manage all office functions and needs. The incumbent will maintain working knowledge of Personnel Policies and Procedures to provide guidance in personnel actions. The Administrative Assistant III will accurately prepare bi-weekly time reports and maintain knowledge of the Computerized Maintenance Accomplishment Recording System (E-TAC) to assist with accomplishment tracking. This position will serve as back-up for procuring materials, parts, supplies, and services for the maintenance facility. Other job duties include managing the receipt, storage, and disbursement of same, from the stock room at the maintenance facility and providing administrative/secretarial support to the Resident Maintenance Engineer, Assistant Resident Maintenance Engineer, Tech Mangers, Team Leaders, and other employees assigned to the maintenance facility.

Requirements

Graduated from a standard high school or possession of a high school equivalency certificate.
Five (5) years of experience in secretarial work. Secretarial work must be the primary function of the job to be considered as qualifying experience. Secretarial work is defined as work that consists of supporting/assisting one or more employees, or unit/department.

Nice To Haves

Excellent organization skills
Ability to provide excellent customer service skills
Ability to work in a fast-paced environment
Ability to manage multiple priorities
Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Responsibilities

Manage all office functions and needs.
Maintain working knowledge of Personnel Policies and Procedures to provide guidance in personnel actions.
Accurately prepare bi-weekly time reports.
Maintain knowledge of the Computerized Maintenance Accomplishment Recording System (E-TAC) to assist with accomplishment tracking.
Serve as back-up for procuring materials, parts, supplies, and services for the maintenance facility.
Manage the receipt, storage, and disbursement of materials, parts, supplies, and services from the stock room at the maintenance facility.
Provide administrative/secretarial support to the Resident Maintenance Engineer, Assistant Resident Maintenance Engineer, Tech Mangers, Team Leaders, and other employees assigned to the maintenance facility.