Administrative Assistant III

Xcel Energy•Denver, CO

1d•$22 - $31•Hybrid

About The Position

Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures. This position requires being onsite Tuesday through Thursday, with occasional schedule changes based on business needs.

Requirements

Requires high school diploma or equivalent and five years experience in administrative support services.
Requires a broad knowledge of department operations and policies.
Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Nice To Haves

Additional secretarial or administrative coursework preferred.
Calendar management experience.
SAP Concur experience or comparable expense-reporting and tracking experience.
Experience coordinating travel

Responsibilities

Composes, designs, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner.
Processes department timekeeping and employees' changes. Greets and directs visitors. Responds to telephone callers by answering routine questions.
Maintains confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Orders and maintains inventory of office supplies.
Provides training to others in area of expertise. Designs and administers office procedures. Evaluates and revises procedures as necessary to improve office efficiency.
Assists with preparation and tracking of departmental budgets. Maintains & prepares payment processing for outside contractors and vendors.
Coordinates and initiates meetings and travel arrangements for the department. Arranges schedules for management staff.
Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.
Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors.