Administrative Assistant III

Fairfax County • Fairfax (Fj56), VA

1d • Onsite

About The Position

This position provides the day-to-day administrative support for the School Health Division to ensure the efficient operation of the division. Manages and coordinates key administrative functions including scheduling substitute coverage for health room staff, supporting the recruitment of new staff through scheduling interviews and preparing interview materials. Additionally, the position includes scheduling training sessions, managing supply orders and ensuring the logistical and clerical needs of the division are met. Supports the administrative functions of the Medical Services Review Team (MSRT) program, contracted nursing services, and orientation. Functions in a timekeeper role to support the division staff with time entry related activities in accordance with county and health department human resources protocol. The assigned functional areas of this position are office management, word processing, data entry, reports, customer service, and/or client management.

Requirements

• High school graduation and two years of experience providing administrative support in the assigned functional area(s)
• Valid driver's license
• Cardiopulmonary Resuscitation (CPR) certification (Required within 30 days)
• Automated External Defibrillator (AED) certification (Required within 30 days)
• Completion of a criminal background check, Child Protective Services Registry check, driving record check, and sanction screenings

Nice To Haves

• Two or more years of experience performing administrative support work in a health care setting such as a health department, hospital or other medical facility
• Ability to work independently and collaboratively in a team environment with a proactive mindset, exercising good judgement and critical thinking skills, including collaborating with interdisciplinary teams
• Experience providing excellent customer service with the ability to interact in a friendly, service-oriented and professional manner with both internal and external stakeholders
• Must communicate effectively through use of verbal, written, and electronic means
• Experience working in a high-volume office with multiple interruptions performing various tasks, such as database maintenance, filing systems, scheduling, communications, etc.
• Must have a high level of integrity and discretion in handling confidential information and professionalism in dealing with customers and colleagues
• Supervisory experience
• Experience with budgets
• Proficiency with Microsoft Office Suite, such as Microsoft Outlook, Word, Excel, and PowerPoint
• Bilingual in English and another language

Responsibilities

• Scheduling substitute coverage for health room staff
• Supporting the recruitment of new staff through scheduling interviews and preparing interview materials
• Scheduling training sessions
• Managing supply orders
• Ensuring the logistical and clerical needs of the division are met
• Supporting the administrative functions of the Medical Services Review Team (MSRT) program, contracted nursing services, and orientation
• Functioning in a timekeeper role to support the division staff with time entry related activities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED