Administrative Assistant III

Arizona Department of Administration • Phoenix, AZ

8d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for an experienced Administrative Assistant who’s a great communicator with an amazing attitude. This position ensures projects and assigned deadlines are met. Researches and responds to inquiries concerning various classification-related topics and reports. Prepares reports and serves as the Property Liaison. When necessary, assists other department heads with project management.

Requirements

• Business English, grammar, correspondence, and report formatting
• Research techniques and program planning
• Office practices and procedures
• Computers, equipment, and various computer software, including Google Suite
• Verbal and written communications
• Developing and standardizing spreadsheets
• Establishing and maintaining interpersonal relationships
• Project management and organization
• Composing correspondence
• Plan, analyze, coordinate activities, and establish priorities
• Develop effective operating procedures
• Interpret policies and procedures
• Respond to issues with tact and diplomacy
• Maintain confidential and accurate records
• Three (3) years of responsible administrative experience reporting to a manager or administrator
• ADCRR experience and knowledge of ADCRR policies and procedures
• Proficient in using Microsoft Office and Google Suites
• Must possess and retain a current, valid class-appropriate driver’s license
• Complete all required training
• Successfully pass all necessary driver’s license record checks
• Maintain acceptable driving records
• Complete all required driver training
• Maintain the statutorily required liability insurance
• Take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Responsibilities

• Performs monthly statistical reports for the classification, protective custody, and bed management
• Processes and distributes Classification Max Packets
• Manages and tracks the operating budget to ensure compliance with procurement policies and procedures
• Orders and tracks items utilizing the Arizona Procurement Portal (APP)
• Reviews, tracks, and responds to correspondence from the public and inmates
• Tracks Director’s projects to ensure time constraints are met
• Answers and directs internal/external calls and inquiries
• Distributes inter-office and administrative mail
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed