Administrative Assistant III

Arizona Department of Administration • Buckeye, AZ

2d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an individual to perform a variety of complex administrative tasks for the Deputy Warden and staff, including researching administrative matters, preparing reports, and completing special projects, as well as responding to correspondence on administrative matters.

Requirements

• Principles and practices of administration and management agency or program rules
• Regulations and operating procedures
• Accounting and budgeting procedures
• Departmental policy and procedures
• Management and supervision
• Verbal and written communication
• Maintaining interpersonal relationships
• Organization
• Project management and composing correspondence
• Plan, analyze and coordinate activities and establish priorities
• Develop effective operating procedures
• Assess situations and make sound decisions
• Interpret policies and procedures
• Work in prison environment
• Background investigation and drug test
• Possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks (if driving is an essential function)
• Maintain acceptable driving records, and must complete all required driver training (if driving is an essential function)
• Maintain the statutorily required liability insurance (if operating a personally owned vehicle on state business)
• Take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

• Three (3) years of administrative experience reporting to a manager or administrator
• Proficient in using computer programs including MS Word, Excel, Gmail and Google Suites

Responsibilities

• Researches and compiles reports, letters, inquiries, and policy updates
• Manages unit budget to include purchasing and tracking expenditures
• Tracks disciplinary actions and preparation of final outcome documents
• Completes projects as assigned
• Coordinates special event fundraisers
• Conducts the capital equipment inventory
• Supervise subordinate staff
• Other duties as assigned

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed