Executive Administrative Assistant III

ATTAINX INC•Arlington, VA

3d•$90,000 - $115,000•Hybrid

About The Position

AttainX is seeking an Executive Administrative Assistant III to support senior Government officials within CISA’s Stakeholder Engagement Division. This position coordinates executive schedules, communications, meetings, records, and follow-up across council, advisory, national coordination, and Sector Management activities. The role protects confidential information, anticipates leadership needs, and improves administrative processes to support productive interactions and timely decision-making.

Requirements

Four (4) to seven (7) years of related executive administrative experience, including support to senior leaders and independent coordination of moderately complex administrative activities.
A bachelor’s degree in business administration, public administration, communications, or a related field, or an equivalent combination of education and relevant executive support experience.
Experience coordinating complex calendars, leadership engagements, meeting packages, executive correspondence, travel logistics, and action-item follow-up.
Strong research, writing, proofreading, organization, professional communication, discretion, and judgment; ability to build effective relationships with senior officials and stakeholders.
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, collaboration platforms, and document routing or tracking systems.
Must obtain and maintain a favorable DHS fitness determination (Public Trust) and required facility and system access.

Nice To Haves

CATT/STORM experience is preferred.
Experience supporting Federal executives, FACA or FACA-exempt councils, and federal records requirements, including DHS Directive 093-01 and General Records Schedule 6.2, is preferred.
A relevant administrative professional or Microsoft Office certification is preferred.

Responsibilities

Manage executive calendars, appointments, recurring meetings, and stakeholder engagements; anticipate scheduling conflicts, prioritize requests, and coordinate changes with leadership.
Organize virtual and onsite meetings, including venue and registration arrangements, attendance records, agendas, pre-reads, briefing packages, and administrative follow-up.
Manage executive correspondence and document routing, track clearances and approvals using email, CATT/STORM, and approved systems, and escalate overdue items requiring leadership attention.
Independently organize workflows, deadlines, information, and follow-up actions; maintain daily engagement trackers and weekly administrative updates using approved DHS/CISA formats.
Conduct assigned research and information gathering; prepare factual summaries, memos, talking-point inputs, briefing materials, and administrative reports for executive review.
Capture accurate meeting notes, decisions, and action items; coordinate post-engagement summaries and action-tracking updates within three business days when required.
Maintain council and sector membership rosters, distribution lists, participation records, files, logs, and auditable documentation under applicable governance and records requirements.
Manage designated mailboxes and inquiry logs, acknowledge inquiries within one hour during core business hours where required, and coordinate timely responses through authorized personnel.
Coordinate complex travel logistics, itineraries, meeting schedules, and supporting documentation for leadership engagements when assigned, following applicable approval and reimbursement procedures.
Exercise discretion in handling sensitive correspondence, personnel information, and leadership materials; use approved access and distribution procedures for unclassified Government information.
Prepare monthly administrative status inputs covering calendar coordination, document routing, correspondence volumes, and action completion; support urgent engagement arrangements and after-action documentation.
Improve administrative procedures, maintain continuity and handoff records, and coordinate contractor support resources when assigned; Level IV may lead contractor administrative work and resolve complex workflow issues with minimal direction.
Other related duties as assigned.