Senior Executive Assistant

Fieldguide • San Francisco, CA

23h • $120,000 - $150,000 • Remote

About The Position

Fieldguide is hiring a highly organized and proactive Senior Executive Assistant to support its Chief Technology Officer (CTO) and Vice President of Product. The role helps both leaders stay focused on priorities across the Engineering, Product, and Design (EPD) organization by managing schedules, streamlining operations, and anticipating needs in a fast-paced environment. The assistant will work closely with the CTO and VP of Product, coordinating across key EPD initiatives. This position offers exposure to EPD strategy and operational execution at a high-growth AI startup focused on transforming the audit and advisory space.

Fieldguide is a remote-first company headquartered in San Francisco, California. It builds software for assurance and audit practitioners working in cybersecurity, privacy, and ESG, with the goal of automating and streamlining their work. The company describes its culture as inclusive, driven, humble, and supportive, and emphasizes its values of Fearless, Fast, Lovable, Owners, Win-win, and Inclusive.

Requirements

• At least 5 years of experience supporting C-suite-level or senior leaders in a high-growth or fast-paced environment.
• Strong attention to detail and the ability to prioritize and execute multiple projects seamlessly.
• Proactive, dependable approach, with the ability to anticipate needs and drive solutions with minimal direction.
• Exceptional verbal and written communication skills and the ability to interact effectively with internal and external stakeholders at all levels.
• Ability to thrive in a rapidly evolving environment and respond to change with flexibility and a solutions-oriented mindset.
• Proficiency in Google Workspace, including Docs, Sheets, and Calendar, and collaboration tools such as Slack.
• Passion for automation and proficiency using AI tools to make executive assistant processes more efficient.

Nice To Haves

• Experience supporting senior leaders in technology startups.

Responsibilities

• Manage the CTO’s and VP of Product’s calendars, balancing competing priorities across both functions.
• Build and maintain relationships with customers, prospects, and cross-functional partners.
• Coordinate travel logistics for customer and prospect visits and industry events, including transportation and accommodations.
• Prioritize and prepare the leaders for meetings, including preparing materials for customer meetings, pipeline reviews, and QBRs.
• Lead logistics and coordination for sales and customer success team meetings and offsites, including scheduling and agendas.
• Support planning for cross-functional initiatives involving engineering, product, and design teams.
• Coordinate company-wide meetings, including All Hands scheduling and logistics.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed