Senior Executive Assistant, Corporate Services Technology

Fidelity Investments•Boston, MA

1d•$60,000 - $92,000•Onsite

About The Position

As a Senior Executive Assistant supporting multiple senior leaders in Corporate Services Technology, you will provide advanced and diverse administrative support to a fast-moving leadership team. You will help executives stay focused, prepared, and connected by managing complex calendars, coordinating meetings and events, supporting travel and expenses, preparing materials, and driving follow-through on key actions. This role requires strong judgment, discretion, communication skills, and the ability to prioritize competing needs across multiple leaders in a dynamic environment. You will also be expected to stay current with modern productivity tools and apply them to improve speed, clarity, and operational consistency.

Requirements

3 plus years of executive assistant or senior administrative experience preferred, including experience supporting senior leaders and interacting with senior-level management and business partners.
Strong organizational, prioritization, time management, and follow-through skills.
Ability to manage sensitive and confidential information with sound judgment, tact, and professionalism.
Excellent written and verbal communication skills, with the ability to interact confidently across multiple levels.
Strong attention to detail and a proactive approach to identifying and resolving issues before they escalate.
Ability to balance multiple priorities while staying calm, flexible, and responsive as business needs change.
Strong partnership mindset, including the ability to work effectively with other executive assistants, site partners, business partners, and leadership teams.
Proficiency with Microsoft Outlook, Teams, Word, PowerPoint, Excel, Zoom, and related productivity tools, with a willingness to continue learning new systems, collaboration tools, GenAI productivity tools, and evolving workplace technology.
Ability to support leadership materials, including presentations, spreadsheets, documents, meeting agendas, and follow-up notes.

Responsibilities

Providing proactive calendar management, meeting coordination, travel planning, expense reporting, and day-to-day administrative support for multiple senior leaders.
Managing expected and unexpected requests across executives with accuracy, efficiency, and timely follow-through.
Surfacing calendar conflicts, logistics issues, and potential obstacles early, with clear options and recommendations.
Coordinating leadership meetings, offsites, site visits, team events, and related logistics, including materials, technology, attendees, location details, and follow-up actions.
Preparing and supporting presentations, documents, spreadsheets, agendas, meeting materials, and action tracking.
Communicating professionally with senior leaders, business partners, external contacts, and administrative colleagues across the firm.
Building strong working relationships across business units and the executive assistant network to support collaboration, accuracy, and problem solving.
Engaging with administrative colleagues to share best practices, cross-train on tools, and strengthen team coverage.