Executive Assistant (ELT)

City Brewing Co•La Crosse, WI

19d

About The Position

City's Executive Assistant provides high-level, confidential administrative support to the CEO while also coordinating logistics and communications for the broader Executive Leadership Team (ELT). This role serves as a trusted gatekeeper and organizational hub, managing complex calendars, travel, correspondence, and meeting logistics with discretion, professionalism, and sound judgment. The ideal candidate anticipates needs before they arise, thrives in a fast-paced environment, and represents the CEO's office with polish and integrity.

Requirements

Bachelor's degree, or equivalent professional experience
5+ years of experience as an Executive Assistant supporting C-level executives, ideally in a mid-size or growing organization
Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines
Excellent written and verbal communication skills
High degree of professionalism, discretion, and sound judgment when handling confidential information
Proficiency with Microsoft Office, scheduling and project management tools, and virtual meeting platforms
Experience supporting a full-executive leadership team or board of directors

Responsibilities

Manage and proactively maintain the CEO's complex, ever-changing calendar, resolving scheduling conflicts and prioritizing time based on business impact.
Screen and prioritize CEO’s emails, calls, and other correspondence.
Coordinate and schedule meetings, briefings, and appointments for the CEO and, as needed, ELT members, ensuring all parties have necessary materials in advance.
Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
Prepare, proofread, and manage correspondence, presentations, reports, and other executive communications.
Plan and coordinate logistics for executive and ELT meetings, offsites, and board meetings, including scheduling, room/AV setup, catering, and materials preparation.
Prepare agendas, compile briefing materials, and take/distribute minutes or action items as requested.
Track follow-up items and deadlines on behalf of the CEO and ELT, following up with stakeholders to ensure timely completion.
Serve as a point of contact and liaison between the CEO's office, ELT members, board members, investors, clients, and other key stakeholders.
Coordinate scheduling and logistics across multiple executives' calendars, balancing competing priorities with tact and diplomacy.
Support ELT with expense reporting, document preparation, and other administrative needs as they arise.
Manage files, records, and sensitive information with the highest level of discretion and unwavering confidentiality.
Process expense reports, invoices, and vendor coordination related to the executive office.
Support special projects and initiatives led by the CEO and ELT, conducting research and compiling information as needed.
Continuously identify opportunities to improve administrative processes and office efficiency.
Proactively anticipates needs and resolves issues before they escalate.
Builds trust and rapport with executives, staff, and external partners alike.
Delivers polished, error-free work consistently.
Other responsibilities as needed.