Executive Assistant Jobs

About The Position

Requirements

• Minimum 7 years of administrative experience
• Associate degree, or appropriate formal training in a related discipline, or equivalent business experience
• Extremely knowledgeable in Microsoft Word, Excel, PowerPoint and Outlook
• Well organized with strict attention to detail
• Ability to multi-task and prioritize work assignments
• Exceptional experience with calendar management, time & expense management support, meeting coordination, meeting support planning
• Available to work overtime as necessary
• Display a great deal of initiative
• Strong interpersonal skills and a team player
• Knowledge of and adherence to all company policies and procedures

Nice To Haves

• Previous experience in an Accounting or Finance related department highly preferred

Responsibilities

• Manages and maintains the schedules using Microsoft Outlook, including arranging departmental meetings
• General administrative duties including: answering telephones, setting up conference calls, meetings, lunch meetings, copying, payroll approvals
• Coordinates travel itinerary and makes travel arrangements; prepare expense reports
• Draft communications
• Reads and analyzes incoming e-mails, memos, submissions, and reports in order to determine their significance, respond/take action as appropriate and plan their distribution
• Submit vendor invoices for payment into financial system and maintain status log
• Handle all aspects of new hires setup/coordination
• Order and maintain supplies for the department
• Need to support other leadership and other VP level individuals
• Coordinate and plan Sales conferences, regional events, corporate meetings and employee events
• Management of regional data and reporting as needed
• Assistance with productivity projects in the region
• Other tasks as assigned

Benefits

• medical
• prescription drug
• vision
• dental plans
• 401(k) plan
• paid parental leave
• paid time off
• paid holidays
• FSA
• HSA
• short- and long-term disability benefits
• Company-paid life and AD&D insurance
• EAP
• educational assistance