Executive Assistant / Admin Project Management

UHS•Amarillo, TX

About The Position

Northwest Texas Healthcare System is a 495 bed system serving the city of Amarillo and the surrounding region. We offer the ideal combination of traditional values and the most advanced technologies in healthcare, plus the conveniences of big city living in a friendly, smaller-town atmosphere. From the beauty of Palo Duro Canyon and great recreational facilities, to our quality educational system, Amarillo is a great place to live and work. A hospital is only as good as its employees. That's why we're looking for professionals who are dedicated and passionate about their work. We're looking for employees who can add to our culture of exemplary patient care and personal excellence. We're looking for exceptional professionals who share our vision and values. Visit us online at: https://www.nwths.com/careers Position: Executive Assistant - Project Management Admin POSITION SUMMARY: The Executive Assistant provides comprehensive administrative support while collaborating with administrative officers and their assistants to ensure seamless operations. This role manages special assignments and projects, supports organizational performance improvement initiatives, and serves as a key coordinator for executive priorities to enhance operational efficiency and organizational effectiveness. Committed to a culture of excellence, the Executive Assistant upholds the standards in all interactions with customer groups.

Requirements

High school diploma or equivalent required.
Knowledge of executive administrative support practices, office operations, and records management.
Knowledge of project coordination process improvement, and/or LEAN principles.
Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Strong organizational, project coordination, and time management skills with the ability to manage multiple priorities and deadlines.
Excellent written, verbal, interpersonal, and customer services communication skills.
Strong analytical, problem-solving, and attention-to-detail.
Ability to prepare reports, presentations, dashboards, meeting materials, and executive communications.
Ability to maintain confidentiality and exercise judgment in handling sensitive information.
Ability to work independently, anticipate needs, and proactively resolve issues.
Ability to collaborate effectively with executives, physicians, leaders, staff, vendors, and external stakeholders.
Ability to facilitate cross-functional projects and support organizational performance improvement initiatives.
Ability to adapt to changing priorities in a fast-paced healthcare environment.

Nice To Haves

Associate or bachelor’s degree strongly preferred.
3-5 years’ experience supporting executive level leadership preferred.
Demonstrated experience supporting and coordinating complex projects in healthcare or business environments is strongly preferred.

Responsibilities

Completes all duties with little or no supervision.
Provides administrative support to executive leaders and administrative departments as assigned.
Maintains executive calendars, schedules appointments, coordinates meetings, and manages competing priorities.
Coordinates meeting logistics and conference room scheduling.
Arranges executive travel and tracks reimbursements.
Serves as a liaison between executives, leaders, vendors and stakeholders
Handles correspondence, reports, presentations and executive communications.
Performs special projects supporting organizational goals.
Provides administrative project management support including planning, milestone tracking and status reporting.
Monitors project progress and follows up on deliverables.
Maintains dashboards and executive reports.
Participates in LEAN and process optimization initiatives.
Assists in identifying workflow inefficiencies; promotes continuous improvement principles
Tracks performance improvement initiatives and progress.
Assists with data analysis, graphs and presentations.
Perform other duties as assigned.