Project Admin Assistant

Dynalectric Company•Portland, OR

1d•Onsite

About The Position

The Project Admin (PA) will assist and support the Project Manager (PM) and Assistant Project Manager (APM). Track daily paperwork, timecards, field daily reports and other various forms using Viewpoint/Vista, Microsoft Excel, and other Microsoft programs.

Requirements

HS Degree or equivalent
Ability to work in a fast-paced environment
Must be proficient in MS Office Suite
Ability to work well independently and in a team environment
Must be able to communicate effectively in written and verbal format
Ability to multitask

Nice To Haves

Bluebeam Revue preferred

Responsibilities

Process timesheets (receive daily reports from field, input data into timesheets, send to payroll department)
Process new hire paperwork (receive new hire paperwork, send to payroll, create new personnel timesheet, add new personnel to field daily’s)
Process ROF and live checks (receive layoff information from superintendent, request live check from payroll, print check and get signature)
Process and submit expense reimbursements (receive expense receipts, fill out expense form, check validity and enter into tracking spreadsheet, submit to PM for signature)
Gather and submit market recovery documentation to Executive Coordinator (receive timesheets from site safety and submit to Executive Coordinator for review)
Project Management & multi-departmental clerical support (document printing, scanning, copying and label printing, wire label printing, CX packet printing)
Send OFCI equipment delivery reports to GCs (receives equipment packers from field, fill out/file/send receiving report to GC)
Send field daily reports to GCs
Order office supplies
Plan appreciation lunches