Executive Assistant - Datacenter Business Group (Temp)

Coherent Corp.•Fremont, CA

10d•$39 - $52•Onsite

About The Position

The Executive Assistant will manage the EVP and BG General Manager’s calendar, travel, expenses, and day-to-day logistics with sound judgment, discretion, and a strong understanding of business priorities. This role involves preparing and coordinating business-group-level meetings across multiple continents, including agendas, presentations, talking points, participant lists, logistics, and follow-up. The Executive Assistant will also lead the planning and execution of business group off-site meetings and other key leadership events. A key responsibility is tracking action items and commitments from staff and leadership meetings, proactively following up with owners, monitoring progress, and closing open items. The role requires handling sensitive corporate, personnel, legal, and business information with the highest level of confidentiality and professionalism. Continuous improvement of the systems, processes, and operating cadence of the General Manager’s office is expected to ensure priorities are anticipated, work is well organized, and responsibilities are completed with minimal direction. Additionally, the Executive Assistant will provide coordination and administrative support across the management team, helping ensure alignment, communication, and timely execution, and coordinate travel plans and related logistics for the business group’s core leadership team.

Requirements

Bachelor’s Degree Required
10+ years of experience supporting senior executives in a complex, global organization.
Demonstrated experience coordinating complex, cross-functional programs, meetings, or business processes.
Exceptional organizational skills, attention to detail, follow-through, and ability to manage multiple priorities under tight deadlines.
Strong written and verbal communication skills, including the ability to synthesize information and prepare materials for executive audiences.
Proficiency with Microsoft Office, calendar management, virtual meeting, and collaboration tools.

Nice To Haves

Adaptability: Responds positively to change and shifting priorities.
Collaboration: Works effectively with others to achieve common goals.
Effective Communication: Communicates clearly and appropriately for the audience.
Professional Discretion: Demonstrates integrity and respect in handling confidential matters.

Responsibilities

Manage the EVP and BG General Manager’s calendar, travel, expenses, and day-to-day logistics with sound judgment, discretion, and a strong understanding of business priorities.
Prepare and coordinate business-group-level meetings across multiple continents, including agendas, presentations, talking points, participant lists, logistics, and follow-up. Ensure the right stakeholders are included and that each meeting has a clear purpose and desired outcome.
Lead the planning and execution of business group off-site meetings and other key leadership events.
Track action items and commitments from staff and leadership meetings; proactively follow up with owners, monitor progress, and close open items.
Handle sensitive corporate, personnel, legal, and business information with the highest level of confidentiality and professionalism.
Continuously improve the systems, processes, and operating cadence of the General Manager’s office so priorities are anticipated, work is well organized, and responsibilities are completed with minimal direction.
Provide coordination and administrative support across the management team, helping ensure alignment, communication, and timely execution.
Coordinate travel plans and related logistics for the business group’s core leadership team, including employees who report to the BG General Manager.