Executive Assistant - Datacenter Business Group (Temp)

Coherent • Fremont, CA

10d • Onsite

About The Position

This role provides critical administrative and logistical support to the EVP and BG General Manager within the Datacenter Business Group. The Executive Assistant will manage the executive's calendar, travel, expenses, and daily operations with a high degree of discretion and understanding of business priorities. The position also involves coordinating high-level meetings across continents, planning leadership events, tracking action items, and maintaining confidentiality of sensitive information. Continuous improvement of office systems and processes is expected, along with providing support to the broader management team to ensure alignment and timely execution. Travel coordination for the leadership team is also a key responsibility.

Requirements

• Bachelor’s Degree Required
• 10+ years of experience supporting senior executives in a complex, global organization.
• Demonstrated experience coordinating complex, cross-functional programs, meetings, or business processes.
• Exceptional organizational skills, attention to detail, follow-through, and ability to manage multiple priorities under tight deadlines.
• Strong written and verbal communication skills, including the ability to synthesize information and prepare materials for executive audiences.
• Proficiency with Microsoft Office, calendar management, virtual meeting, and collaboration tools.

Nice To Haves

• Adaptability: Responds positively to change and shifting priorities.
• Collaboration: Works effectively with others to achieve common goals.
• Effective Communication: Communicates clearly and appropriately for the audience.
• Professional Discretion: Demonstrates integrity and respect in handling confidential matters.

Responsibilities

• Manage the EVP and BG General Manager’s calendar, travel, expenses, and day-to-day logistics with sound judgment, discretion, and a strong understanding of business priorities.
• Prepare and coordinate business-group-level meetings across multiple continents, including agendas, presentations, talking points, participant lists, logistics, and follow-up.
• Ensure the right stakeholders are included and that each meeting has a clear purpose and desired outcome.
• Lead the planning and execution of business group off-site meetings and other key leadership events.
• Track action items and commitments from staff and leadership meetings; proactively follow up with owners, monitor progress, and close open items.
• Handle sensitive corporate, personnel, legal, and business information with the highest level of confidentiality and professionalism.
• Continuously improve the systems, processes, and operating cadence of the General Manager’s office so priorities are anticipated, work is well organized, and responsibilities are completed with minimal direction.
• Provide coordination and administrative support across the management team, helping ensure alignment, communication, and timely execution.
• Coordinate travel plans and related logistics for the business group’s core leadership team, including employees who report to the BG General Manager.

Benefits

• Site EHS procedures and Coherent Corp. Corporate EHS standards
• ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.
• Company’s values (ICARE): Integrity, Collaboration, Accountability, Respect, Enthusiasm

What This Job Offers

• Job Type: Full-time
• Career Level: Executive