Executive Assistant Jobs

About The Position

Requirements

• 4 or more years of experience as an Executive Assistant supporting a founder, CEO, or senior executive.
• Advanced proficiency in Excel and Google Sheets, including preparing and analyzing business reports.
• Proven experience managing executive inboxes, calendars, priorities, and confidential information.
• Strong project coordination skills with a consistent record of following through without reminders.
• High proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and project management tools.
• Practical experience using AI tools such as Claude or ChatGPT, combined with strong independent judgment and quality control.

Nice To Haves

• Experience in DTC e-commerce, consumer products, retail, Shopify, Amazon, or beauty and wellness.
• Familiarity with omnichannel operations across major retailers and online marketplaces.
• Understanding of pricing, margins, fulfillment, inventory, and other commercial concepts.
• Experience supporting product launches, marketing initiatives, or marketplace expansion.
• Experience conducting market research and preparing executive-level recommendations.

Responsibilities

• Own the Founder’s inbox, calendar, scheduling, and daily administrative priorities so important matters receive timely attention.
• Support the Founder and Omnichannel Account Manager with accurate, organized operational and administrative work.
• Coordinate multiple projects from assignment through completion, keeping owners, deadlines, and next steps visible.
• Conduct market and competitor research and translate findings into clear, decision-ready reports.
• Build, maintain, and analyze spreadsheets and reports using Excel and Google Sheets.
• Follow up consistently with vendors, customers, and business partners until commitments and outstanding tasks are completed.
• Draft professional emails, send timely responses, and manage follow-ups without requiring reminders.
• Support pricing, product, launch, and operational initiatives with an understanding of margins, fulfillment, and commercial priorities.
• Assist with operations across Amazon, Walmart, Target, Best Buy, Walgreens, TikTok Shop, and other retail or e-commerce channels.
• Use Claude, ChatGPT, and similar AI tools to improve speed and quality while independently validating facts, calculations, and recommendations.

Benefits

• Access to a $200K+ perk marketplace with discounts on 150+ global services.
• Option to withdraw up to 50% of approved earnings before payday.