Executive Assistant

Niron Magnetics, Inc.•Minneapolis, MN

19d•$65,000 - $90,000•Onsite

About The Position

The Executive Assistant will report directly to the Manager, Executive Office, providing hands-on administrative support to Vice Presidents and others as assigned. This role coordinates calendars, meetings, travel, expenses, and documents, with guidance from the Manager, Executive Office on complex requests and competing priorities. This role works with colleagues across the company and some external partners. Strong interpersonal skills, clear written communication, and a professional, service-oriented approach are essential. Confidentiality and discretion are expected in all matters.

Requirements

1–2 years of relevant Executive Assistant or administrative experience, supporting leaders at the VP level or below.
Comfortable using Microsoft Office, including Word, Teams, PowerPoint, Outlook, and Excel.
Sound judgment, professionalism, and discretion when handling sensitive or confidential information.
Ability to manage routine priorities, recognize when guidance is needed, and escalate complex or conflicting requests.
Strong written and verbal communication skills and the ability to collaborate across teams and job functions.
Strong organizational skills, attention to detail, and reliable follow-through on assignments and deadlines.

Nice To Haves

Bachelor’s degree preferred but not required.
Previous experience in a startup or small business is a plus.

Responsibilities

Maintain calendars for assigned leaders, schedule meetings across time zones, and flag scheduling conflicts for guidance.
Coordinate meetings, prepare agendas and materials, arrange meeting spaces, and track follow-up action items.
Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries, following company policy. Assist with travel changes and escalate complex issues.
Prepare and process expense reports and reimbursements accurately and on time, according to company policy.
Coordinate routine communications and share timely updates between supported leaders and other departments.
Track assignments and deadlines, and seek guidance from the Manager, Executive Office when priorities compete or requests are unclear.
Maintain organized documents and records, support routine administrative needs, and flag issues that require additional support.
Adapt to changing schedules and requests while handling company and employee information with discretion and confidentiality.
Build positive, professional relationships with internal stakeholders, customers, and external partners.
Other duties as assigned.