Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• High school diploma or GED required.
• 10+ years of administrative or executive assistant experience.
• Experience supporting executives and leadership teams.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• Ability to work independently and prioritize competing responsibilities.
• Demonstrated professionalism, discretion, and attention to detail.

Nice To Haves

• Experience with event planning, budgeting, and project coordination.
• Strong leadership and mentoring capabilities.
• Ability to maintain organized records and document management processes.
• Customer service and interpersonal skills with the ability to build effective working relationships.

Responsibilities

• Provide comprehensive administrative support to executives and leadership teams.
• Manage calendars, schedules, meetings, and travel arrangements.
• Coordinate office operations, including ordering supplies and maintaining records management systems.
• Review and process invoices, reports, correspondence, financial statements, and other business documents.
• Organize and maintain corporate records, files, and documentation.
• Analyze incoming communications and determine appropriate prioritization and distribution.
• Prepare agendas, presentations, meeting materials, and supporting documentation.
• Coordinate committee, board, and leadership meetings, including logistics and follow-up actions.
• Handle sensitive and confidential information with professionalism and discretion.
• Support special projects and additional administrative initiatives as assigned.

Benefits

• Medical
• dental
• vision
• Critical Illness
• Accident
• Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)