Executive Assistant

Motorola Solutions•Waltham, MA

23d•$105,000 - $115,000•Hybrid

About The Position

This is a highly visible and exciting role supporting two Senior Vice Presidents. You will serve as a critical partner in managing their day-to-day activities, facilitating communication across the organization, and ensuring flawless execution and management of the SVP's complex calendar.

Requirements

5+ years of EA or Administrative experience.
Must be based locally and work on-site in the Boston office 2-3 days per week.
Excellent written and verbal communication; able to confidently manage stakeholder dialogue and draft correspondence in the VP's voice.
Advanced proficiency across the entire Google Workspace suite (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms, Meet, and Chat).
Highly detail-oriented with strict precision in scheduling, document review, and reporting.
Proactive problem-solver with strong intuition to anticipate the executive's needs, resolve conflicts, and suggest process improvements.
Exceptional organizational and time-management skills to optimize workflows and meet strict deadlines.
Tech-savvy and resourceful; comfortable leveraging AI technology, and project management tools to boost productivity.
Strong sense of urgency, accountability, and adaptability to rapidly changing priorities (such as travel adjustments).
Highly receptive to feedback with a strong desire for continuous improvement.
Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position.

Nice To Haves

Experience to support project-based work and strategic initiatives by conducting research, analyzing data, and preparing high-quality reports, presentations, and videos.

Responsibilities

Meticulously manage the VP's complex calendar, providing updates on changes, prioritizing appointments, and adapting quickly to schedule and travel changes.
Act as the primary gatekeeper for the VP’s office, overseeing all incoming and outgoing communications, fielding inquiries, and filtering information.
Arrange all domestic and international travel, process expense reports, maintain accurate financial records, and provide on-call support outside business hours, especially during travel events.
Plan and execute internal and external events—including staff meetings, Town Halls, team-building activities, and external events (e.g., fundraisers, appreciation events)—handling all logistics, catering, agendas, and meeting minutes.
Collaborate cross-functionally with Executive Assistants to other VPs to ensure alignment across the organization.
Maintain highly organized physical and electronic filing systems for critical documents, reports, and correspondence.
Provide ad hoc administrative support while maintaining the highest degree of discretion and confidentiality with sensitive information.