Executive/Team Assistant
About The Position
We’re looking for an executive/team assistant to manage calendars including conference calls, vacations and client meetings, arrange travel bookings, itineraries and visa coordination, support office administration, like ordering supplies, handling mail and managing conference logistics, coordinate the production of presentation books and reports, meeting prep packets etc., and assist with finance management, including processing of invoices and expenses. You’ll be working in the New York International Group branch office in midtown Manhattan. As an executive/team assistant you’ll play an important role in supporting a large branch that services ultra and high net worth clients.
Requirements
- successful administrative experience in a fast-paced large enterprise
- proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
- keen attention to detail, organized and able to seamlessly multitask
- proven written and verbal communication skills
- comfortable interacting with colleagues at all levels
- flexible, adaptable, can-do attitude
Responsibilities
- manage calendars including conference calls, vacations and client meetings
- arrange travel bookings, itineraries and visa coordination
- support office administration, like ordering supplies, handling mail and managing conference logistics
- coordinate the production of presentation books and reports, meeting prep packets etc.
- assist with finance management, including processing of invoices and expenses
Benefits
- competitive benefits
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
