Executive Assistant - AI Product Team

Atlassian•San Francisco, CA

9h•$91,881 - $144,525•Remote

About The Position

Atlassian is seeking an Executive Assistant to join their global Leadership Operations team, which consists of over 80 Executive and Administrative Assistants dedicated to empowering Atlassian leaders. This role offers the opportunity to work collaboratively within a unified community, sharing ideas and supporting each other. The position is ideal for an administrative professional who thrives on empowering leaders, collaborating with peers, and making a significant impact. Atlassians can choose where they work – whether in an office, from home, or a combination of the two, providing control over personal and professional priorities. Atlassian can hire people in any country where they have a legal entity.

Requirements

7+ years demonstrated experience in an Executive Assistant role, supporting senior leaders.
Great sense of TEAM and ability to report into and take direction from an EA team lead.
Focus on solutions, comfortable navigating change and removing blockers.
Successfully supported senior leaders in high-growth technology companies.
Experienced in managing conflicting priorities and prioritizing demands.
Experience planning remote and in-person events and meetings at scale.
Ability to work quickly and navigate new technologies and systems that make work more efficient.
Ability to make decisions based on data and experience.
Keen to drive impact.

Responsibilities

Expertly manage complex executive calendars across multiple time zones, proactively resolving conflicts and ensuring optimal prioritization of meetings and urgent priorities.
Prepare leaders for meetings by organizing agendas, briefing materials, and logistics, while capturing detailed notes and action items to ensure seamless follow-up and execution.
Lead the planning, coordination, and execution of both virtual and in-person events—including off-sites, conferences, and business gatherings—by meticulously managing logistics, vendor and venue relationships, and contract negotiations to ensure seamless and impactful experiences.
Serve as the primary point of contact for all event-related communications, keeping stakeholders informed and aligned, and providing comprehensive briefings to ensure preparedness and success.
Act as a strategic partner to executive leadership by influencing priorities, managing cross-functional projects, and ensuring alignment and clarity across global teams.
Draft and coordinate internal communications, prepare presentations for org-wide meetings, and manage engagement to help leaders effectively communicate their vision and drive business goals.
Play a pivotal role in driving the rhythm of business for the leadership team by planning, coordinating, and executing key business cadences such as leadership meetings, offsites, town halls, and quarterly planning sessions.
Ensure leaders are well-prepared for all engagements through a proactive approach, anticipating needs and addressing potential challenges before they arise.
Assist in monitoring and managing the budget for the leader, providing regular updates and insights to ensure alignment with financial goals. This involves collaborating with finance teams to track expenditures and forecast future budgetary needs.
Coordinate and manage the creation and processing of purchase orders, ensuring timely and accurate submission to support the operational needs of the leadership team.
Oversee and manage expense reports for the leader, ensuring compliance with company policies and timely reimbursement. This includes tracking expenses, preparing reports, and resolving any discrepancies.
Organize and manage all aspects of travel arrangements for the leader, including booking flights, accommodations, and transportation.
Develop detailed travel itineraries that align with the leader's schedule and priorities, ensuring efficient use of time and resources during trips.
Participate in Leadership Operations meetings, contribute to our craft, and build relationships.
Actively participate and/or lead in the planning and execution of Leadership Operations projects, programs, and initiatives, ensuring alignment with Atlassian's strategic goals.
Contribute to the development of best practices and processes within Leadership Operations.
Leverage a variety of productivity and collaboration tools (Atlassian suite, Google Workspace, Slack, Zoom, Workday).