Executive/Team Assistant
UBS•Chicago, IL
•$86,000 - $105,000•Hybrid
About The Position
We are looking for an Executive/Team Assistant to support the Group Legal team in Chicago. This role will provide administrative support to the Head of Legal AM Americas and other asset management lawyers in the Americas region. The assistant will also collaborate with Group Legal and business colleagues in other divisions and regions. The position involves managing team administration, coordinating meetings, handling schedules across time zones, assisting with communications and engagement activities, and preparing meeting materials.
Requirements
- Strong written and verbal communicator
- Organized and able to discern what is truly important from what isn't
- Proficient with technology and willing to embrace available AI tools
- Able to adjust when timelines or circumstances change
- Collaborative and able to work across all levels of a large organization
- Capable of managing multiple tasks/projects while maintaining attention to detail
Responsibilities
- Support team administration, including access rights, onboarding, travel booking, processing invoices, etc.
- Organize and coordinate virtual and in person meetings
- Manage schedules and calendars across time zones
- Assist with communications and staff engagement activities
- Help prepare meeting materials and briefing packages
Benefits
- Flexible working options when possible
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
