Executive Assistant
About The Position
The Executive Assistant provides high-level administrative and strategic support to the President while serving as a key liaison between executive leadership, the Board of Directors, staff, donors, and external stakeholders. This role requires exceptional judgment, discretion, organization, and communication skills. The Executive Assistant manages complex calendars, coordinates meetings and board activities, oversees executive correspondence, and helps ensure organizational priorities are executed efficiently. The ideal candidate is proactive, detail-oriented, adaptable, and thrives in a fast-paced nonprofit environment where priorities can change quickly.
Requirements
- Associate’s degree required.
- 5+ years of progressively responsible executive administrative support.
- Experience supporting senior executives, CEOs, or executive leadership teams.
- High level of professionalism and discretion.
- Advanced Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
- Experience with virtual meeting platforms and document management systems.
- Strong interpersonal skills with the ability to interact confidently with executives, board members, donors, community leaders, and employees
Nice To Haves
- Bachelor’s degree in business administration, communications, public Administration, or related field preferred.
- Nonprofit experience preferred.
- Experience supporting a Board of Directors is highly desirable.
Responsibilities
- Manage the President’s complex calendar, scheduling meetings, and organizational commitments.
- Align grant funding, individual giving, marketing, and engagement strategies to maximize revenue and mission visibility.
- Identify growth opportunities and recommend strategic improvements.
- Coordinate Board and committee meetings.
- Prepare and distribute meeting agendas and board packets.
- Record meeting minutes and maintain official records.
- Manage board calendars and communications.
- Assist with board orientation and governance documentation.
- Coordinate organization-wide projects on behalf of executive leadership.
- Maintain confidential files and organizational records.
- Draft executive communications including announcements, letters, presentations, and reports.
- Foster positive relationships while representing the executive office professionally.
- Coordinate executive office operations.
- Assist with onboarding executive leadership and board members.
- Maintain confidentiality of personnel, financial, legal, and organizational information.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
