Executive Assistant

U.S. Agency for Global Media•Miami, FL

13d

About The Position

This position is located in the Office of the Director, Office of Cuba Broadcasting (OCB) to manage and support efficient workflows of all policy, program, and correspondence that require approval and signature by the OCB Director or Deputy Director. This position serves as an Executive Assistant, the incumbent assists in support of day-to-day operation of the Director's Office, including direct support to the Director and Deputy Director.

Requirements

Must be a U.S. Citizen or U.S. National
Minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the GS- 11 or comparable pay band in the Federal service or equivalent experience in the private sector.
Experience with administrative concepts, principles, and practices applicable to delivering and coordinating effective internal processes.
Experience with organizational priorities and preferences applying appropriate decisions as related to daily/routine office practices.
Experience with communication techniques and skill using tact and diplomacy across multiple levels of an organization and personnel.
Experience prioritizing, accomplishing competing tasks, and identifying methods for expediting the workflow.
Experience assessing complex programs and new initiatives and determining administrative support needed to accomplish objectives.
If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

Nice To Haves

This is a sensitive and/or national security position. If selected, this position requires the completion of the SF-86.
Suitability Determination: If selected, you may be subject to a background investigation to establish your suitability for federal employment. The background investigation may include, among other aspects, a review of your credit and legal history.
This position is not covered by a Union Agreement.
This position may require serving a one-year probationary period.
The full performance grade level for this position is GS-12.
Additional vacancies not reflected in the announcement that occur after the opening date of the vacancy announcement for position(s) identical (same grade, series and title) to the original vacancy may be filled from the selection certificate during the validity of the certificate.
Budgetary conditions may delay or otherwise affect filling this vacancy. However, all interested candidates should apply now.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Responsibilities

Researches background information on various administrative matters for the attention of the Director and Deputy Director.
Oversees appointment schedule for Director and Deputy Director, determining priority and importance for such appointments, and providing essential background information.
Arranges meetings with high level officials of USAGM and other government agencies, and outside private interests, and assures that appropriate OCB staff invited are properly informed as to the purpose of meetings and supplied with necessary background information.
Upon request, attends meetings to keep abreast of issues, to take notes and to prepare summaries for distribution to interested officials.
Represents the OCB Director and Deputy Director in dealing with officials at all levels, both with government and private industry, providing liaison and coordination in any and all nontechnical areas.
Interfaces with OCB Administrative Officer and administrative staff, to ensure that space, budget, office equipment, automated systems and other support services are adequate to accomplish the Director's goals.
Makes travel arrangements for Director and Deputy Director; prepares itinerary; provides documents need for meetings and events; and assembles vouchers and other documents needed for travel reimbursement.
Assures that services, documentation, and equipment, necessary for the Director 's work are provided.
Responsible for operational and administrative management for the immediate office of the OCB Director.
Assures calls, visitors and correspondence to the office are screened properly, inquiries are answered or referred, and appropriate calls and matters are brought to the attention of the Director and/or the Chief of Staff.
Receives, controls, and tracks correspondence and other written and electronic documents requiring the Director's approval and signature.
Disseminates information, as requested, throughout OCB; obtains required materials to support requests for approval as directed.
Initiates contacts; requests and responds to inquiries and requests and manage and track responses.
Independently manages and works on projects as requested and drafts letters, memos, and other written products, as well as edits similar products for quality.
Researches matters to be referred to the Director's attention.
Ensures that agreed-upon policies and plans are properly coordinated for implementation.
Performs other duties as assigned.