Executive Assistant (Part-Time)

Element Appliance Company•Edina, MN

23d•$50,000 - $55,000

About The Position

Element Electronics is seeking a part-time Executive Assistant to support its executive leaders. The role involves executive calendar and schedule management, data entry, task management, project documentation, and general administrative support. The assistant works closely with the team, while also working independently as needed. The position is typically 5–6 hours per day, Monday through Friday; evening and weekend work may be required as duties demand. Travel may be required up to 10% of the time for special events, meetings, and other internal events. The assistant provides day-to-day support for the VPs and executive team, coordinates meetings and events, prepares agendas and minutes, manages travel arrangements and expense reports, and supports clear communication and follow-through among stakeholders. The role also includes drafting and proofreading documents and presentations, conducting research, ordering supplies and meals, and coordinating assigned projects by organizing schedules and resources, tracking progress, addressing risks and bottlenecks, and helping ensure deliverables are completed on time. The employee may also be assigned other job-related duties. The company states that duties and requirements may be modified to reasonably accommodate individuals with disabilities and that it provides equal employment opportunity and prohibits workplace harassment.

Requirements

2–3 years of administrative support experience in a professional environment.
Bachelor's degree or equivalent experience.
Strong interpersonal skills and the ability to take initiative, multitask, work as part of a team, remain flexible, adapt to shifting priorities, and prioritize work.
Strong proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, and other desktop publishing software.
Excellent verbal and written communication skills.
Excellent organizational skills, accuracy, and attention to detail.
Ability to maintain a professional image and presence.
Ability to respect and consistently maintain the confidential nature of the work and information.
Desire to continue learning.

Responsibilities

Manage executive calendars, schedule meetings and appointments, and coordinate with internal and external stakeholders.
Provide daily in-person support for the internal functioning of the VPs, including attending meetings upon request.
Manage schedules, appointments, and travel arrangements, and prepare expense reports in a timely manner.
Organize productive meetings; draft agendas and minutes; assign follow-up actions and ensure they are completed.
Prioritize executive-team inquiries and requests and make judgments and recommendations to support smooth day-to-day engagements.
Ensure stakeholders receive appropriate information within the necessary timeframes.
Provide general administrative support, including writing, note-taking, editing, and archiving business documents and presentations.
Answer inquiries or refer requests to the appropriate person or department.
Develop and implement office procedures for coordinating information.
Attend assigned meetings, take notes, and report on actions.
Coordinate and prepare meetings and events, including agendas, teleconferences, conference space, refreshments, and distribution of meeting minutes.
Draft, edit, and proofread documents, correspondence, reports, and presentations for executives.
Conduct research and compile information for special reports and presentations requested by company executives and senior leadership.
Order supplies, lunches, and meals as requested.
Coordinate assigned projects by organizing tasks, resources, and schedules to support timely completion of deliverables.
Collaborate with team members and stakeholders, monitor project progress, and address issues as they arise.
Track project progress, identify potential risks, and implement solutions to keep projects on track.
Initiate project status meetings as needed and help resolve project bottlenecks.
Perform other job-related duties as assigned.