Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• Bachelor’s degree in business administration or a related field preferred; or commensurate experience
• 5+ years executive assistant experience supporting C-level leaders
• Demonstrable experience and high curiosity in using AI tools to enhance productivity and automate manual tasks
• Expert proficiency in Google Suite software and communication tools
• Proven ability to navigate complex interpersonal dynamics and calibrate support styles for diverse leadership personalities
• Exceptional written and verbal communication skills combined with strong customer service
• Discretion and ability to maintain strict confidentiality
• Strong attention to detail and problem-solving skills
• Excellent time management skills with the ability to work independently and manage competing priorities
• Ability to be nimble and flexible to shift focus as needs arise

Nice To Haves

• Experience supporting executive-level leaders at a high-growth company
• Experience organizing company-wide events

Responsibilities

• Manage high-complexity scheduling, travel arrangements, and incoming communications for senior leaders with obsessive attention to detail and flawless execution
• Proactively utilize Generative AI tools (e.g., Gemini, Copilot, Claude Code) to automate administrative tasks, draft communications, and identify process improvements across workflows
• Coordinate all aspects of meetings and company events—including agendas, minutes, follow-up action items, catering, and ensuring technology and logistics are seamlessly arranged
• Serve as the primary point of contact for internal and external stakeholders, including board members and partners, while collaborating with the leadership team to support company goals
• Prepare executive-level documents and presentations, manage vendor lists and budgets, and maintain secure, up-to-date records
• Maintain and update sensitive files and company documents while handling all confidential information with the utmost discretion
• Partner closely with the Executive Assistant team to handle diverse tasks—from high-level project coordination to tactical team needs—with a proactive, collaborative mindset
• Perform other duties as assigned

Benefits

• Flexible Time Off program
• Hybrid work model
• Variety of medical insurance options including a $0 cost premium employee coverage
• Competitive 401K match with no vesting requirement
• National health, dental, and vision plans
• Progressive family plan benefits
• An opportunity to work for a global and industry-leading technology company
• Impactful work in a collaborative environment