Executive Assistant Jobs in Los Angeles, TX

About The Position

Requirements

• 5+ years of experience as an Executive Assistant supporting senior executives in a fast-paced corporate or technology environment; 10+ years total in administrative or operations roles.
• Exceptional organizational and multitasking skills with a proven ability to manage competing priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and common collaboration tools (e.g., Slack, Asana, Zoom).
• Experience coordinating travel and managing complex schedules across multiple time zones.
• High level of integrity, professionalism, and reliability.
• Must have the ability to obtain and maintain a U.S. Security Clearance.

Responsibilities

• Manage and maintain the CEO's day-to-day calendar, including scheduling meetings, appointments, and travel commitments.
• Support company and executive-level events—planning, logistics, guest management, and onsite coordination.
• Assist with internal and external communications, meeting preparation, and presentation materials as needed.
• Oversee and maintain the company's master calendar to align key meetings, deliverables, and events.
• Drive completion of small projects and initiatives as assigned by the CEO.
• Support executive cadence rhythms—staff meetings, leadership check-ins, quarterly reviews, and offsites—ensuring follow-ups and next steps are completed.
• Coordinate complex domestic and international travel itineraries, logistics, and accommodations.
• Prepare, process, and track expense reports and reimbursements with accuracy and timeliness.
• Build strong cross-functional relationships to streamline communication across teams.
• Maintain strict confidentiality and discretion in all interactions and information handling.

Benefits

• Comprehensive BCBS medical, dental, and vision coverage; 80% sponsored by the company.
• Safe Harbor 401(K) with company match.
• Paid Parental Leave.
• A work environment that encourages teamwork and innovation.
• On-site gym at our Huntsville, AL location.
• Employer provided life insurance.
• Robust Employee Assistant Program (EAP).
• Competitive salary, generous paid time off (PTO), and flexible leave options.