Executive Assistant Jobs in Los Angeles, TX

About The Position

Requirements

• High school diploma or equivalent.
• Eight years of experience in an increasingly responsible administrative support role.
• At least five years of experience supporting executives.
• Proficiency in core Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Excellent calendar management skills, including coordination of complex executive meetings.
• Experience assisting management with creating PowerPoint presentations.
• Experience scheduling management travel arrangements.
• Act 34 clearance.

Responsibilities

• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Interact with staff at all levels in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, efficient, professional, and confidential.
• Compile information for timely preparation of reports and distribute it to appropriate individuals within established timelines.
• Maintain accurate filing systems with regard for confidentiality, organization, and timely retrieval of documents.
• Process incoming and outgoing mail while maintaining the confidentiality of mail addressed to the president.
• Record and distribute meeting minutes and other relevant information to appropriate participants in a timely manner.
• Arrange travel schedules and reservations for executive management as needed.
• Answer phones and promptly and efficiently direct incoming calls to the appropriate party.
• Manage calendars, coordinating complex executive meetings with internal and external executives and assistants.
• Use sound judgment and knowledge of UPMC policies and procedures to respond to questions, requests, or needs.