Education Coordinator Jobs

About The Position

Requirements

• High school diploma or equivalent and at least 6 years of administrative experience; or a bachelor's degree in Business Administration, Education, Communication, or a related field and at least 2 years of administrative experience.
• Ability to work independently and take initiative.
• Strong collaborative communication skills.
• Strong interpersonal skills, emotional intelligence, and conflict-management skills.
• Goal orientation and the ability to work under pressure while remaining organized and detail-oriented.
• Ability to plan, prioritize, organize, and coordinate work with multiple people and conflicting deadlines.
• Collaborative, team-oriented work habits.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, OneNote, and Teams.

Nice To Haves

• Experience in undergraduate or graduate medical education or hospital education.
• Proficiency with New Innovations.

Responsibilities

• Collaborate with medical education leadership to administer rotations in assigned clinical areas.
• Communicate rotation availability to partner medical schools and advanced practice provider programs, maintaining accurate capacity documentation.
• Review rotation applications and select students in collaboration with medical education leadership, including applications from medical schools and the AAMC Visiting Student Learning Opportunities program.
• Arrange student placements, rotations, clerkship schedules, orientations, and night-call schedules across clinical settings, and communicate arrangements to students and faculty.
• Coordinate undergraduate medical education activities, including orientation, schedules, documentation, case logs, evaluations, simulation, course materials, and related activities.
• Serve as the primary contact for students with issues, problems, and concerns, and oversee student experiences to ensure adherence to protocols and standards.
• Coordinate partner-school curriculum and rotation requirements with lead faculty and ensure appropriate curriculum delivery.
• Ensure timely completion of student evaluations of faculty and rotations.
• Disseminate information about didactic schedules, faculty development, faculty meetings, and other updates from the entity and partner schools.
• Coordinate credentialing, scheduling, patient-care-record access, and site access for visiting residents, serving as a contact for staff at visiting residency programs.
• Manage social media content, advertising, structure, and relationships with other programs’ accounts for Texas Health Fort Worth GME programs, collaborating with GME staff on content.
• Provide administrative support to THFW GME programs, including scheduling meetings, processing reimbursements, and processing faculty payments for submitted timecards.
• Assist with THFW GME resident learning activities and organize and manage program recruitment information and activities.
• Coordinate clinical competency committee and program evaluation committee meetings, prepare meeting documentation, and document outcomes.
• Support resident recruitment by scheduling interviews and preparing interview packets for faculty and applicants.
• Manage resident schedules in the residency program scheduling system.
• Manage weekly residency didactic conferences and monthly Morbidity and Mortality conferences, including room reservations, calendar invitations, and attendance tracking.
• Assist with new-resident onboarding and orientation.
• Provide administrative support to program leadership other than the program director, including scheduling meetings, assisting with travel arrangements, and processing travel and other residency-related reimbursements.
• Order supplies for the residency program.
• Manage faculty appointments at partner medical schools and work with Program Directors to maintain accurate faculty rosters.
• Collect and collate documents required to maintain faculty appointments, distribute documents to partner schools as requested, and monitor expiration of appointment prerequisites such as licenses, insurance, and board certifications.
• Provide information about faculty development available through partner medical schools.
• Serve as a liaison among partner medical schools, entity leadership, and medical education leadership through clear, respectful, and timely communication.
• Lead the procurement and updating of affiliation agreements and letters of agreement for clinical sites and rotations.
• Coordinate with partner medical schools to communicate and fulfill credentialing and onboarding requirements in a timely manner.
• Maintain and coordinate data required for institutional, program, and accreditation requirements.
• Coordinate visiting medical student rotations, collaborate with faculty to ensure completion of student precepting duties, and facilitate student performance evaluations.
• Serve as the primary contact for THFW-affiliated medical schools and assist with coordinating meetings between THFW preceptors and affiliated medical schools.
• Perform other duties as assigned.

Benefits

• 401(k)
• Paid time off
• Medical benefits
• Dental benefits
• Paid parental leave
• Flexible spending
• Tuition reimbursement
• Student loan forgiveness
• Opportunities for growth